Onsite Office Administrator | Streamline Operations in Fremont

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Quanta Manufacturing Fremont is seeking an organized Office Administrator to provide comprehensive clerical support onsite in Fremont, CA. You will manage scheduling, vendor communications, HR onboarding assistance, and maintain accurate records while ensuring confidentiality and professional communication with staff and customers.

The ideal candidate will be proficient with Microsoft Office (Word, Excel, PowerPoint), detail-oriented, able to multi-task, and capable of prioritizing with minimal

Qualifications

• High School diploma or equivalent required; associate degree preferred.
• Bilingual in English-Spanish/Vietnamese/Mandarin preferred.

Responsibilities

• Coordinating and managing appointments, meetings, and conference room schedules.
• Directs office activities to maintain efficiency and policy compliance.
• Maintain inventory and replenish office supplies, equipment, and furniture as needed.
• Support Accounts Receivable and Payables.
• Assist HR with onboarding processes.
• Provide comprehensive administrative support and maintain records with confidentiality.

Skills

Verbal & written communication

Multi-tasking & time management

Microsoft Office proficiency

Professional demeanor

Detail-oriented

Clerical tasks

Confidentiality

Self-motivation

Education

High School diploma or equivalent

Associates degree in office administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Quanta Manufacturing Fremont is seeking an organized Office Administrator to provide comprehensive clerical support onsite in Fremont, CA. You will manage scheduling, vendor communications, HR onboarding assistance, and maintain accurate records while ensuring confidentiality and professional communication with staff and customers.

The ideal candidate will be proficient with Microsoft Office (Word, Excel, PowerPoint), detail-oriented, able to multi-task, and capable of prioritizing with minimal