Onsite Office Administrator - CPA Firm Operations

Talentify; Glendale (CA); On-site; USD 36,000 - 47,000; Full time

Job summary

Talentify in Glendale, CA is seeking an Office Administrator to provide comprehensive administrative and operational support in a leading CPA firm. This role ensures the office runs efficiently, professionally, and in line with firm policies.

Responsibilities include managing daily operations, coordinating scheduling, onboarding/offboarding, vendor relations, and producing client documents. Requires 4+ years in office management and excellent communication and confidentiality.

Qualifications

• 4+ years of office management or administrative management experience in a professional services setting preferred
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional and client service‑oriented demeanor
• Ability to maintain confidentiality and exercise sound judgment

Responsibilities

• Manage daily office operations, including supplies, equipment, facilities, mail, deliveries, and general administrative needs
• Support partners and firm leadership with scheduling, meetings, correspondence, and special projects
• Coordinate onboarding and offboarding of employees, including workspace, technology, supplies, and administrative documentation
• Manage relationships with office vendors, building management, IT professionals, and outside service providers
• Prepare, proofread, edit, and format financial reports and client‑facing documents for distribution
• Facilitate secure electronic delivery of tax returns, organizers, engagement letters, and paperless agreements through SafeSend
• Maintain confidentiality of sensitive client, employee, and firm information
• Identify opportunities to improve office efficiency, organization, and the employee experience
• Perform other administrative and operational duties as assigned

Skills

Microsoft Office

Organization

Communication

Confidentiality

Client service

Time management

Tools

Microsoft Office

Job description

Talentify in Glendale, CA is seeking an Office Administrator to provide comprehensive administrative and operational support in a leading CPA firm. This role ensures the office runs efficiently, professionally, and in line with firm policies.

Responsibilities include managing daily operations, coordinating scheduling, onboarding/offboarding, vendor relations, and producing client documents. Requires 4+ years in office management and excellent communication and confidentiality.