Onsite Maintenance Planner & Scheduler

Stanford University; Palo Alto (CA); On-site; USD 77,000 - 143,000; Full time

Benefits offered by this job

Health benefits

PTO days

Tuition assistance

403(b) plan

Commuter benefits

Onsite work

Job summary

Stanford University’s Residential & Dining Enterprises is seeking a qualified Maintenance Scheduler to plan, organize, and schedule work orders for facilities operations in Palo Alto, CA. The role emphasizes proactive scheduling, data analysis, and coordination with shop supervisors to meet priority demands.

The position requires an Associate’s degree with three years of related experience (or equivalent), strong communication skills, and proficiency with a computerized maintenance management

Qualifications

• Associate’s degree and three years of related work order scheduling experience, or a combination of education and relevant experience.
• Demonstrated ability to manage short deadlines, adapt to changing priorities, and follow structured work processes.
• Experience using a computerized maintenance management system to enter, analyze and extract data.

Responsibilities

• Independently plan, organize, and schedule workflow for corrective, preventive, and predictive maintenance work and projects.
• Compile daily, weekly, and multi-week schedules for facilities operations and maintenance.
• Provide timely customer service on reactive work orders while balancing preventive maintenance schedules.
• Follow-up and troubleshoot to communicate scheduling information and status to customers and staff.
• Monitor open work orders and establish work priorities to minimize backlog and ensure timely completion.
• Enter, manipulate, analyze and extract data using the maintenance management system.

Skills

Organizational skills

Customer service

Written communication

Analytical ability

Attention to detail

Education

Associate's degree or equivalent

Tools

CMMS

Job description

Stanford University’s Residential & Dining Enterprises is seeking a qualified Maintenance Scheduler to plan, organize, and schedule work orders for facilities operations in Palo Alto, CA. The role emphasizes proactive scheduling, data analysis, and coordination with shop supervisors to meet priority demands.

The position requires an Associate’s degree with three years of related experience (or equivalent), strong communication skills, and proficiency with a computerized maintenance management