Onsite Logistics Admin & Scheduling Assistant

Aertssen Logistics USA; United States; On-site; USD 71,635,000 - 82,656,000; Full time

Job summary

Aertssen Logistics USA is seeking a Back Office Administrative Assistant in Rincon, GA. This full-time, on-site role supports shipments, paperwork, and driver communications while ensuring accurate data entry and invoicing in our systems.

The ideal candidate has at least 2 years in administrative or logistics roles, strong communication, and experience with a Warehouse Management System. A valid driver's license is required.

Qualifications

• At least 2 years of recent experience in an administrative or logistics role.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft 365 (Outlook, Word, Excel).
• Experience working with a Warehouse Management System (WMS).
• Valid driver’s license with insurable driving record.

Responsibilities

• Greets drivers and verifies paperwork.
• Books shipment appointments at warehouses.
• Logs shipments and updates planning in the system.
• Updates machine status and creates work orders in the WMS.
• Coordinates with clients on urgency of work orders.
• Serves as the primary contact for questions on work orders and machine status.

Skills

Strong communication

Organizational skills

MS 365 proficiency

Tools

Microsoft 365

Job description

Aertssen Logistics USA is seeking a Back Office Administrative Assistant in Rincon, GA. This full-time, on-site role supports shipments, paperwork, and driver communications while ensuring accurate data entry and invoicing in our systems.

The ideal candidate has at least 2 years in administrative or logistics roles, strong communication, and experience with a Warehouse Management System. A valid driver's license is required.