Onsite Irvine Bursar: Student Accounts & FinOps

Stanbridge-University; Irvine (CA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health Care Plan

401k

Paid Time Off

Professional development opportunities

Onsite wellness program

Job summary

Stanbridge University seeks a detail-oriented Bursar to manage daily student financial operations at the Irvine campus. You will oversee tuition billing, student accounts, payments, reconciliations, and collections with a focus on accuracy and service.

The ideal candidate is an independent problem-solver with strong Excel and accounting software skills, capable of collaborating across departments to ensure compliant, efficient financial processes.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of three years of experience in accounts receivable, billing, accounting, student accounts, or related financial operations.
• Demonstrated experience with account reconciliation, payment processing, financial transactions, and discrepancy resolution.
• Proficiency in Microsoft Excel and experience using accounting or financial management software.
• Strong mathematical, analytical, and problem-solving skills with exceptional attention to detail.
• Demonstrated ability to independently investigate financial discrepancies, evaluate information, and determine appropriate solutions.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills and a professional, student-centered approach to customer service.
• Ability to handle confidential financial information with discretion, accuracy, and professionalism.

Responsibilities

• Manage and maintain accurate student accounts, including tuition charges, fees, payments, adjustments, refunds, and outstanding balances.
• Process tuition billing, student payments, account adjustments, and refunds in accordance with university policies and established deadlines.
• Review student account activity to identify discrepancies, investigate inconsistencies, and resolve billing or payment issues.
• Respond to student inquiries regarding tuition, account balances, payment arrangements, and financial obligations.
• Coordinate student account activities associated with enrollment changes, withdrawals, leaves of absence, and graduation.
• Monitor accounts receivable balances, identify past-due accounts, and conduct timely collection follow-up.
• Reconcile student account transactions, payment records, and financial reports to ensure accuracy and completeness.
• Investigate discrepancies, research transaction histories, and implement appropriate corrections.
• Coordinate with Accounting and Financial Aid to ensure accurate posting of payments, financial aid disbursements, and refunds.
• Prepare and maintain reconciliations, financial reports, and supporting documentation.
• Assist with month-end closing activities, audits, and financial reporting requirements.
• Analyze student account activity to identify discrepancies, unusual transactions, and potential financial risks.
• Independently investigate complex account issues, determine root causes, and recommend appropriate solutions.
• Identify recurring billing, payment, or reconciliation issues and recommend process improvements.
• Exercise sound judgment when resolving financial discrepancies and determining when matters require escalation.
• Maintain accurate documentation of financial transactions, account adjustments, and issue resolution.
• Provide professional, responsive, and solutions-oriented service to students regarding financial matters.
• Communicate account balances, payment requirements, and financial policies clearly and accurately.
• Collaborate with Financial Aid, Admissions, Accounting, and other departments to resolve student account issues.
• Support timely communication regarding outstanding balances, payment deadlines, and account requirements.
• Maintain professionalism, discretion, and confidentiality when handling sensitive student financial information.
• Maintain accurate financial records in accordance with university policies and applicable regulatory requirements.
• Follow established internal controls, financial procedures, and cash-handling practices.
• Support compliance with applicable student financial regulations, including relevant Title IV requirements.
• Assist with internal and external audits by preparing records, reconciliations, and supporting documentation.
• Identify opportunities to improve operational efficiency, financial accuracy, and student account processes.
• Manage competing priorities, meet deadlines, and maintain accountability for assigned responsibilities.

Skills

Detail oriented

Analytical

Organized

Microsoft Excel

Accounting software

Education

Associate degree in Accounting/Finance/Business Administration or related field

Bachelor's degree (preferred)

Tools

Excel

Accounting software

Job description

Stanbridge University seeks a detail-oriented Bursar to manage daily student financial operations at the Irvine campus. You will oversee tuition billing, student accounts, payments, reconciliations, and collections with a focus on accuracy and service.

The ideal candidate is an independent problem-solver with strong Excel and accounting software skills, capable of collaborating across departments to ensure compliant, efficient financial processes.