Onsite HSE Administrative Specialist | Compliance & New Hire

BlackBerry Inc.; Senatobia (MS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401k savings plan

Employee stock plan

Paid holidays

Parental Leave

Job summary

ABB is seeking an HSE Administrative Assistant to provide essential administrative and operational support to the HSE department and broader operations in Senatobia, MS. This onsite role helps maintain compliance, organize onboarding, and manage access and badge systems.

The successful candidate will have a high school diploma, 2+ years of administrative experience, and strong Microsoft Office skills. Experience with SharePoint and data entry is a plus as you support meetings, records, and

Qualifications

• High school diploma or equivalent; some college coursework or associate degree in business administration, HSE, or related field preferred.
• 2+ years of administrative or office support experience.
• Experience in an HSE, facility operations, or administrative environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with data entry and database management systems.

Responsibilities

• Maintain HSE documentation, records, and filing systems.
• Prepare and organize materials for HSE meetings and events.
• Schedule meetings, coordinate calendars, and manage communications.
• Prepare meeting minutes, agendas, and follow-up items.
• Update and maintain HSE SharePoint sites and document repositories.
• Coordinate and lead new hire orientation and onboarding presentations for all new employees.
• Order, prepare, and distribute employee badges.

Skills

Administrative experience

Microsoft Office proficiency

Data entry

Record keeping

Education

High school diploma

Some college / associate degree

Tools

SharePoint

Database management

Calendar management

Job description

ABB is seeking an HSE Administrative Assistant to provide essential administrative and operational support to the HSE department and broader operations in Senatobia, MS. This onsite role helps maintain compliance, organize onboarding, and manage access and badge systems.

The successful candidate will have a high school diploma, 2+ years of administrative experience, and strong Microsoft Office skills. Experience with SharePoint and data entry is a plus as you support meetings, records, and