Onsite HR Operations Specialist

HR Jobs; Oceanside (CA); On-site; USD 61,000 - 82,000; Full time

Job summary

The City of Oceanside is seeking a Human Resources Technician to support high-volume HR administration on-site within the HR Department. You will manage records, payroll changes, benefits enrollment, onboarding, and training coordination to ensure smooth operations.

This role supports HR leadership, handles confidential information with discretion, and collaborates with staff and the public to maintain accurate HR data and compliant processes.

Qualifications

• Experience with municipal HR functions and payroll, benefits, and leave tracking.
• Ability to manage confidential information with discretion and tact.
• Strong data entry, reporting, and recordkeeping skills within HRIS systems.
• Knowledge of federal, state, and local HR compliance and policies.
• Excellent written and verbal communication for public and staff.

Responsibilities

• Maintain routine to complex HR records across benefits, payroll, and leave management.
• Process payroll changes and benefit elections; upload documents to electronic files.
• Serve as first point of contact for HR and assist receptionist duties as needed.
• Update performance evaluation data, generate overdue reports, and notify staff.
• Assist with onboarding and new hire orientations, salary entry, and enrollment changes.
• Coordinate training programs and track attendance for mandated trainings.
• Process leaves of absence (FMLA) and related disability paperwork.
• Assist multi-tier benefit administration including retirement and health plans.
• Audit invoices for health insurance and benefits; resolve deduction issues.
• Coordinate unemployment processes and act as EDD contact.
• Perform independent clerical tasks and prioritize workload.
• Maintain filing systems, mail handling, travel scheduling, and office supplies.
• Support supervision and training of clerical staff; ensure safety rules are followed.
• Observe City policies and participate in continuous process improvements.

Skills

Recordkeeping

Payroll knowledge

Leave tracking

HRIS experience

Communication skills

Discretion

Data entry

Public interaction

Education

HS Diploma with HR coursework

Associate degree substitution for experience

Bachelor's degree substitution for experience

HR Certification desirable

Tools

HRIS

Electronic personnel files

Payroll systems

Performance evaluation system

Job description

The City of Oceanside is seeking a Human Resources Technician to support high-volume HR administration on-site within the HR Department. You will manage records, payroll changes, benefits enrollment, onboarding, and training coordination to ensure smooth operations.

This role supports HR leadership, handles confidential information with discretion, and collaborates with staff and the public to maintain accurate HR data and compliant processes.