Onsite Healthcare Staffing Coordinator

New Jersey Respiratory; Fairfield (NJ); On-site; USD 42,000 - 66,000; Full time

Job summary

New Jersey Respiratory Associates in Fairfield, NJ, is seeking a dependable Staffing Coordinator to support scheduling and deployment of healthcare staff across multiple facilities.

The ideal candidate has 1–2 years of healthcare staffing experience, strong Excel skills, and outstanding organizational, communication, and problem-solving abilities to manage shifting priorities in a fast-paced setting. This onsite role may transition to hybrid based on performance and needs.

Qualifications

• One to two years of experience coordinating or scheduling healthcare employees.
• Strong working knowledge of Microsoft Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and commitment to maintaining accurate records.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and respond to changing staffing needs.
• Demonstrated problem-solving skills and professionalism under pressure.
• Ability to handle confidential employee and business information.
• Ability to work four 10-hour shifts per week at the Fairfield, New Jersey office.
• Proficiency with Microsoft Office and staffing or workforce-management systems.

Responsibilities

• Assist with scheduling respiratory therapists and other healthcare employees across mobile accounts, ventilator units, skilled nursing facilities, and other assigned service locations.
• Review facility staffing needs, employee availability, qualifications, geographic coverage, and scheduling requirements.
• Communicate employee assignments, open shifts, schedule changes, and coverage expectations clearly and promptly.
• Contact qualified employees to fill open shifts and address callouts, coverage gaps, and other urgent staffing needs.
• Assist with preparing and maintaining recurring employee schedules.
• Maintain accurate records of employee availability, shift assignments, schedule changes, time-off requests, and coverage activity.
• Help place appropriately qualified employees based on facility needs, clinical requirements, and employee experience.
• Monitor and respond to staffing communications received by telephone, email, and company systems.
• Collaborate with Human Resources and clinical leadership regarding new hires, employee orientation, scheduling availability, and readiness for assignment.
• Maintain Excel spreadsheets, staffing trackers, and reports for departmental leadership.
• Assist employees with scheduling questions and communicate applicable attendance and scheduling expectations.
• Support additional staffing and administrative responsibilities as assigned.

Skills

Healthcare scheduling

Microsoft Excel

Organizational skills

Time management

Attention to detail

Communication skills

Multi-priority handling

Problem solving

Confidentiality

Shift scheduling

Tools

UKG Ready

Job description

New Jersey Respiratory Associates in Fairfield, NJ, is seeking a dependable Staffing Coordinator to support scheduling and deployment of healthcare staff across multiple facilities.

The ideal candidate has 1–2 years of healthcare staffing experience, strong Excel skills, and outstanding organizational, communication, and problem-solving abilities to manage shifting priorities in a fast-paced setting. This onsite role may transition to hybrid based on performance and needs.