Onsite Front Office Coordinator — Admin & Customer Support

Lee Hecht Harrison Nederland B.V.; San Diego (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid time off

Commuter benefits

EAP program

Job summary

Lee Hecht Harrison Nederland B.V. in San Diego's Sorrento Valley area is seeking a capable Front Office Administrative Assistant to keep the reception, phones, and general administrative tasks running smoothly. You will greet visitors, manage calendars, handle correspondence, and support the team with organized document handling and file maintenance, ensuring a professional, confidential workplace.

The position is onsite in San Diego, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Qualifications

• 1+ year of administrative, receptionist, front office, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Professional demeanor and strong attention to detail.
• Proficiency with Microsoft Office, including Word and Excel.
• Ability to multitask, prioritize responsibilities, and work independently.
• Reliable, adaptable, and collaborative team player.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer and route incoming calls using a multi-line phone system.
• Respond to emails and general inquiries in a timely and professional manner.
• Schedule appointments, meetings, and coordinate calendars as needed.
• Maintain accurate records, files, and office documentation.
• Process data entry, scan and organize documents, and assist with filing.
• Receive, sort, and distribute incoming mail and packages.
• Order and maintain office supplies and ensure common areas remain organized.
• Assist with preparing documents, reports, spreadsheets, and correspondence.
• Support the team with general administrative and clerical tasks.
• Provide excellent customer service to internal and external contacts.
• Maintain confidentiality when handling sensitive company and customer information.

Skills

Customer service

Communication skills

Organization

Microsoft Office

Multitasking

Attention to detail

Independent work

Tools

Word

Excel

Job description

Lee Hecht Harrison Nederland B.V. in San Diego's Sorrento Valley area is seeking a capable Front Office Administrative Assistant to keep the reception, phones, and general administrative tasks running smoothly. You will greet visitors, manage calendars, handle correspondence, and support the team with organized document handling and file maintenance, ensuring a professional, confidential workplace.

The position is onsite in San Diego, Monday through Friday, 8:00 a.m. to 5:00 p.m.