Onsite Front Desk & Office Coordinator

GardaWorld Security Services U.S.; Phoenix (AZ); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

PTO

Paid Holidays

Disability Insurance

Life Insurance

Job summary

GardaWorld Security Services U.S. in Phoenix, AZ is seeking an Administrative Receptionist to join our on-site team. The role emphasizes attention to detail, organization, and customer service in a fast-paced office environment.

You will support senior leadership and coordinate meetings, vendors, and office operations to ensure smooth daily activities. We offer a 100% onsite schedule, Monday–Friday hours, competitive compensation, and comprehensive benefits including medical, dental, vision,

Qualifications

• Minimum 2 years of corporate office reception or admin experience.
• Excellent interpersonal and communication skills.
• Ability to present a professional image and effectively represent the organization.
• Proficiency with Google Suite.
• High school diploma or equivalent.
• First Aid/CPR/ERT training for emergencies.

Responsibilities

• Maintain office services by organizing office operations and procedures, designing filing systems, reviewing and approving supply orders, and monitoring clerical functions
• Establish and maintain corporate vendor relationships to achieve the best possible rates for services provided to the corporate office.
• Order flowers/gift baskets for bereavement on behalf of Garda.
• Provide administrative assistance to the senior leadership team as needed.
• Oversee scheduling of corporate conference rooms and maintenance of technology and supplies.
• Ensure all refrigerators are stocked prior to meetings and provide meals for meetings upon request
• Reconcile receipts with corporate AmEx card statements. • Plan and execute corporate office events as needed.
• Manage the upkeep of the office by maintaining open lines of communication with building management.
• Update and manage key card and keypad access to the building (corporate and STL offices).
• Distribute information supplied by building management that will affect those in the corporate office (fire alarm testing, parking lot maintenance, etc.).
• Answer phones and provide back-up assistance for the Administrative Receptionist.

Skills

Interpersonal skills

Google Suite

Verbal communication

Written communication

Attention to detail

Professional image

Networking

Collaboration

Training others

Education

High school diploma

First Aid CPR ERT training

Tools

Microsoft Office

Outlook

Excel

Word

Teams

Job description

GardaWorld Security Services U.S. in Phoenix, AZ is seeking an Administrative Receptionist to join our on-site team. The role emphasizes attention to detail, organization, and customer service in a fast-paced office environment.

You will support senior leadership and coordinate meetings, vendors, and office operations to ensure smooth daily activities. We offer a 100% onsite schedule, Monday–Friday hours, competitive compensation, and comprehensive benefits including medical, dental, vision,