Onsite Facilities Coordinator – Sustainability and Contracts

Stanford Reglab; Palo Alto (CA); On-site; USD 54,000 - 63,000; Full time

Job summary

Stanford University seeks a Facilities Services Coordinator to maintain the indoor and outdoor environments for the School of Medicine, supporting sustainability projects and coordinating contracted custodial, landscaping, recycling, and bio-waste services. The role focuses on campus stewardship and operational readiness for students, faculty, and staff.

The position is 100% onsite with a budgeted pay range of $39–$46 per hour.

Qualifications

• Associate degree and two years related facilities administration experience.
• Minimum 2 years of relevant facilities experience in a professional environment.
• Excellent communication and relationship building skills.
• Proficient with CMMS (i.e Oracle, Maximo), Microsoft Office, Excel, Outlook.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple projects with competing priorities.
• Facility Management Professional (FMP) desirable.
• Valid California Non-commercial Driver's License.

Responsibilities

• Serve as the primary contact for facilities issues in assigned buildings and grounds; monitors completion of assigned work requests; regularly performs condition assessments on appearance.
• Oversees a network of service contracts (custodial, landscaping, recycling, and bio-waste) to address operational needs; ensures fulfillment of contracted services; develops an inspection system to track completion of services and report on performance.
• Identifies, recommends and implements service and process modifications to avoid faculty/staff conflicts and increase sustainability, productivity, and/or cost reduction.
• Completes project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liason; overseeing and executing projects (limited to small, local projects), including their organization, scheduling, and implementation.
• Serves as bio-waste management coordinator by correcting identified safety issues; understanding, communicating, and overseeing disposal procedures in laboratory settings; participating in emergency preparedness, recovery, and business continuity coordination.
• Coordinates communications services by: providing updates, alerts, and notifications to building occupants including websites and phones.

Skills

Interpersonal skills

Multi-tasking

Problem-solving

Communication

Education

Associate degree

Tools

CMMS (Oracle)

Microsoft Office

Excel

Outlook

Job description

Stanford University seeks a Facilities Services Coordinator to maintain the indoor and outdoor environments for the School of Medicine, supporting sustainability projects and coordinating contracted custodial, landscaping, recycling, and bio-waste services. The role focuses on campus stewardship and operational readiness for students, faculty, and staff.

The position is 100% onsite with a budgeted pay range of $39–$46 per hour.