Facilities Services Coordinator

Stanfordlivetickets; Palo Alto (CA); Presencial; USD 54.000 - 63.000; Jornada completa

Descripción de la vacante

Stanford University is seeking a Facilities Services Coordinator to manage day-to-day facilities operations on the School of Medicine campus.

The role coordinates custodial, landscaping, and waste services, monitors work orders, and ensures contracted services meet standards.

Formación

• Associate degree and two years related facilities administration experience, or a combination of education and experience.
• Minimum 2 years of relevant facilities experience in a professional environment.
• Proficient with Excel, Word, PowerPoint, Project.

Responsabilidades

• Serves as the primary point of contact for facilities issues in assigned buildings and grounds; monitors completion of work requests; regularly performs condition assessments on appearance.
• Oversees a network of service contracts (custodial, landscaping, recycling and bio-waste); ensures fulfillment of contracted services; develops an inspection system to track completion and report on performance.
• Identifies, recommends and implements service and process modifications to avoid conflicts and increase sustainability, productivity, and cost reduction.
• Coordinates project activities within department projects; acts as project coordinator/liaison; oversees and executes small local projects (organization, scheduling, implementation).
• Serves as bio-waste management coordinator by ensuring disposal procedures in labs; participates in emergency preparedness and business continuity coordination.
• Coordinates communications services: updates, alerts, and notifications to occupants via websites and phones.

Conocimientos

Communication

Multitasking

Team coordination

Problem solving

Interpersonal skills

Punctuality

Leadership potential

Educación

Associate degree + 2 years related facilities admin experience

Herramientas

CMMS (Oracle)

CMMS (Maximo)

Microsoft Office (Excel, Outlook)

Descripción del empleo

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets. In the pursuit of this mission, the office has an immediate opening for a Facilities Services Coordinator.

StanfordUniversityisseekingaFacilitiesServicesCoordinatortomaintainthethrivingindoorandoutdoorenvironments for the School of Medicine (SoM).TheFacilitiesServicesCoordinatorisresponsibletofurtherSoM'ssustainabilityprojectsandserveastheliaisonforcontractedserviceswiththeOfficeofFacilitiesPlanningandManagement(OFPM)inthefollowingcoreareas:custodial,landscaping,bio-waste,andrecycling.Theday-to-day responsibilities assigned tothispositionadvanceexcellenceinmedicinethroughfacilitiesstewardship by preserving the beauty of SOM's campus and coordinating the operational needsforSoM'sesteemed students,faculty, andstaff.

This is 100% onsite

Budgeted pay for position: $39 - $46 per hour

Stanford University provides pay ranges that reflect a good-faith estimate of what it expects to pay for a role. Actual pay depends on factors such as the candidate's experience, education, and skills.

Duties include:

• Servesastheprimarypointofcontactforfacilities issues in assigned buildings and grounds; monitors completion of assigned work requests; regularlyperformsconditionassessmentsonappearance

• Overseesanetworkofservicecontracts(custodial,landscaping,recycling,andbio- waste) to address the operational needs; ensures fulfillment of contractedservices;developsan inspectionsystemtotrackcompletionofservicesandreporton performanceofcontractedserviceswithrecommendations forimprovements.

• Identifies,recommendsandimplementsserviceandprocessmodificationstoavoidfaculty/staffconflictsandincrease sustainability, productivity, and/or costreduction.

• Completesprojectcoordinationby:performingtheassignedtaskswithindepartmentprojects;actingasaproject coordinator/liason; overseeing and executing projects (limited to small, local projects), including their organization, scheduling, and implementation.

• Servesasbio-waste management coordinator by correcting identified safety issues; understanding, communicating, and overseeing disposal procedures in laboratory settings; participating in emergency preparedness, recovery, and business continuity coordination.

• Coordinatescommunicationsservicesby:providingupdates,alerts,andnotificationstobuildingoccupantsincludingwebsitesandphones.

DESIRED QUALIFICATIONS:

• Minimum 2 years of relevant facilities experience in a professional environment.

• Excellentcommunicationandrelationshipbuildingskills;

• Competencetomanagemultipleprioritiesandrespondeffectivelywithlimitedguidance;

• Drivetoestablishthemselvesasaleadingcontributor withinOFPMandSoM

• Proficient with CMMS (i.e Oracle, Maximo), Microsoft Office, Excel, Outlook

• Strong organizational skills, attention to detail and ability to prioritize multiple tasks

• Problem-solving mindset, ability to work independently and coordinate cross-functional teams

• Facility Management Professional (FMP) desirable

• Punctual with strong attendance history

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

• Working knowledge of applications such as Excel, Word, PowerPoint, Project.

• Experience working with internal and external vendors and services contracting.

• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

CERTIFICATIONS & LICENSES:

Valid California Non-commercial Driver's License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, seated, performs desk-based computer tasks.

• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds

• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

• Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Requires 24-hour response availability seven days per week for emergency situations

• May be exposed to noise > 80dB TWA.

• May working at heights 4 - 10 ft.

* - Other duties may also be assigned