Onsite & Experiential Events Coordinator

Jobtailor; California (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Events Coordinator to oversee planning and execution of conferences, trade shows, and experiential activations. The role involves coordinating with vendors, managing budgets, and ensuring brand compliance across event services.

The ideal candidate thrives in fast-paced environments, maintains strong attention to detail, and collaborates cross-functionally with internal teams. Travel for onsite setup and teardown is required.

Qualifications

• At least 2 years of experience supporting conventions, trade shows, festivals, sports/collectibles events, gaming events, or experiential activations.
• Ability to remain calm under pressure, pivot quickly, and solve problems effectively.
• Ability to work in fast-paced environments with shifting priorities.
• Self-starter who is operationally minded and self-directed.
• Collaborative with other departments.
• Organized, with strong attention to detail.
• Valid Driver’s License required.
• Valid Passport required.
• Must be authorized to work in the United States.

Responsibilities

• Support planning and execution of all scheduled events.
• Manage deadlines for multiple events.
• Coordinate event needs with vendors, including signage, utilities, furniture, décor, and other event items.
• Track costs and report financial concerns or liabilities.
• Keep event costs within allocated budgets and communicate financial risks to the Event Director.
• Plan event details and anticipate potential problems.
• Create booth and room layouts covering traffic flow, queue space, and electrical and internet drop placement.
• Travel to manage events onsite, including setup and teardown.
• Audit event websites to ensure organizers follow brand guidelines and event services, prices, and specials are accurate.
• Champion company policies, including safety, attendance, and security.
• Report to the Manager, Events.

Skills

Event Planning

Budget Management

Vendor Coordination

Problem-Solving

Attention to Detail

Job description

Jobtailor is seeking an Events Coordinator to oversee planning and execution of conferences, trade shows, and experiential activations. The role involves coordinating with vendors, managing budgets, and ensuring brand compliance across event services.

The ideal candidate thrives in fast-paced environments, maintains strong attention to detail, and collaborates cross-functionally with internal teams. Travel for onsite setup and teardown is required.