Senior Events Lead: Strategy, Logistics & Client Experience

Jobtailor; Washington; On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Events Coordinator to plan and execute a broad range of firm-sponsored events, from conferences to client entertainment. You will oversee site selection, contracts, menus, AV, attendee lists, invitations, decor, onsite staff, transportation and post-event follow-up.

Ideal candidates bring a bachelor's degree and at least six years of event planning experience, with exceptional interpersonal, oral and written communication skills.

Qualifications

• Bachelor’s degree from a four-year college or university.
• At least six years’ experience in event planning or a relevant professional environment.
• Strong interpersonal skills, excellent oral and written communication skills, and research abilities are fundamental.
• Extremely professional demeanor and good judgment in time sensitive situations.
• Proactive self-starter, able to accept direction and work collaboratively or independently as needed.
• Very strong attention to detail and excellent organizational skills.
• Ability to handle and prioritize multiple projects and deadlines.
• Familiarity with CRM databases InterAction and Vuture preferred.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Plan and coordinate all logistics related to a wide variety of events.
• Oversee lifecycle logistics: site selection, contracts, menus, AV, guest lists, invitations, event materials and post-event follow-up.
• Manage on-site logistics for large-scale signature events and offsite retreats.
• Develop relationships with venues and site vendors.
• Collaborate with lawyers and staff to meet client objectives and business development needs.
• Coordinate with other teams to plan and execute events, including Annual Partners’ Meeting.
• Research venues and conduct site visits, advising on recommendations and pricing.
• Negotiate contracts and pricing with venues and vendors.
• Execute electronic invitations, manage mailing lists and RSVPs, and maintain event databases.
• Support client gifting coordination and event activity tracking.

Skills

Interpersonal skills

Oral communication

Written communication

Attention to detail

Organization

Proactive self-starter

Time management

Research abilities

Collaboration

Contract negotiation

Education

Bachelor's degree

Tools

InterAction CRM

Vuture

Outlook

PowerPoint

Excel

Word

Job description

Jobtailor is seeking an experienced Events Coordinator to plan and execute a broad range of firm-sponsored events, from conferences to client entertainment. You will oversee site selection, contracts, menus, AV, attendee lists, invitations, decor, onsite staff, transportation and post-event follow-up.

Ideal candidates bring a bachelor's degree and at least six years of event planning experience, with exceptional interpersonal, oral and written communication skills.