Onsite Executive Support & Operations Specialist

New York Life Insurance; Melville (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Family friendly benefits

Summer flex time

Job summary

New York Life Insurance is seeking a Service Client Specialist to the Managing Partner in Melville, NY. This full‑time onsite role provides executive support, operational coordination, and business process improvements to the leadership team.

The role emphasizes managing calendars, coordinating recruiting and onboarding, and delivering high‑quality client service. A bachelor’s degree and strong MS Office skills are preferred. The position offers a competitive salary and discretionary bonus.

Qualifications

• 5+ years of experience providing executive support, business operations, client service, project coordination, or related professional experience.
• Demonstrated ability to independently manage multiple priorities, exercise sound judgment, and resolve complex operational issues with minimal supervision.
• Excellent organizational, problem-solving, and prioritization skills with exceptional attention to detail.
• Strong verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels of the organization.

Responsibilities

• Manage executive calendars, travel, meetings, communications, and business priorities while anticipating needs and ensuring seamless execution of leadership activities.
• Coordinate recruiting, onboarding, recognition programs, training events, and leadership meetings, serving as the primary point of contact across internal stakeholders.
• Prepare executive correspondence, presentations, reports, dashboards, and meeting materials that support business planning and informed decision-making.
• Support operational initiatives by tracking milestones, monitoring deliverables, facilitating process improvements, and serving as a subject matter resource for administrative and operational processes.

Skills

Executive Support

Business Operations

Client Service

Project Coordination

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

New York Life Insurance is seeking a Service Client Specialist to the Managing Partner in Melville, NY. This full‑time onsite role provides executive support, operational coordination, and business process improvements to the leadership team.

The role emphasizes managing calendars, coordinating recruiting and onboarding, and delivering high‑quality client service. A bachelor’s degree and strong MS Office skills are preferred. The position offers a competitive salary and discretionary bonus.