Onsite Executive Office & Operations Lead - Irvine

KCG Search; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

KCG Search is partnering with a growing, entrepreneurial organization in Irvine to find an exceptional Office Manager who loves being at the center of a busy, collaborative office.

The role blends office management, executive support, employee experience and general operations, so no two days will look the same. You will own day-to-day operations and support senior leadership with a polished, proactive approach.

Qualifications

• Experience in office management, executive support or administrative operations.
• Excellent communication and highly organized with ability to juggle priorities.
• Professional, discreet, tech‑comfortable and able to support executives and vendors.

Responsibilities

• Manage office operations, supplies, vendors and facilities needs.
• Coordinate calendars, meetings, travel and occasional executive requests.
• Welcome visitors and act as a professional point of contact for the office.
• Coordinate equipment, technology and new-hire setup with IT and vendors.
• Support onboarding/offboarding logistics and team events.
• Assist with expenses, invoices, documents and admin projects.
• Handle transaction paperwork, document organization and special projects.

Skills

Office management

Executive support

Administrative operations

Communication

Organizational skills

Job description

KCG Search is partnering with a growing, entrepreneurial organization in Irvine to find an exceptional Office Manager who loves being at the center of a busy, collaborative office.

The role blends office management, executive support, employee experience and general operations, so no two days will look the same. You will own day-to-day operations and support senior leadership with a polished, proactive approach.