Onsite Executive Assistant & Corporate Communications Leader

Keystone Industries

Gibbstown (NJ)

On-site

USD 80,000 - 110,000

Full time

25 hours ago

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Benefits offered by this job

Weekly Pay

Comprehensive Health Coverage

401(k) Retirement Plan

Career Development Opportunities

Paid Time Off & Holidays

Job summary

Keystone Industries in Gibbstown, NJ is seeking an experienced Executive Assistant & Corporate Communications Lead to partner with the President and C-suite. You will manage complex calendars, draft executive communications, and oversee legal document flow and corporate content across departments.

The ideal candidate has 5+ years supporting senior executives, exceptional writing, and strong MS 365/SharePoint skills. This onsite role offers comprehensive benefits and career growth opportunities.

Qualifications

5+ years supporting senior executives or cross-functional corporate communications/content management.
Proactive and forward-thinking self-starter; ability to anticipate business needs and prioritize accordingly.
Strong organizational, documentation, and prioritization abilities. Ability to meet tight deadlines adapting to changing needs and requirements.
High degree of discretion, integrity, professional judgment, and organizational ability.
Superior writing skills with the ability to produce board-level and executive correspondence requiring minimal revision.
Technologically proficient with strong aptitude for learning new systems and tools.
Strong Microsoft 365 proficiency (SharePoint, PowerPoint, Outlook, Teams, Word, Excel), including experience developing and maintaining SharePoint sites and managing corporate content structures.
Experience generating management-level content from concept through final delivery.
Experience managing legal document routing, NDA tracking, and contract administration in a corporate or regulated environment.
Familiarity with business process design and workflow automation (Power Automate or equivalent); experience developing SOPs.
Demonstrated ability to manage complex, multi-stakeholder projects simultaneously; experience with project management tools such as Microsoft Planner or equivalent platforms preferred.
Exceptional communication and interpersonal skills, with strong business acumen and ability to tailor messaging to engage stakeholders at all levels.

Responsibilities

Serve as the primary point of operational and administrative support for the President with secondary support to other senior leaders; prioritize competing requests.
Manage complex, multi-time zone executive calendaring, travel coordination, meeting logistics, and briefing materials for the President and C-suite.
Draft and finalize executive correspondence, announcements, and presentations; collaborate to craft clear communications across internal and external audiences.
Manage end-to-end legal document flow: NDAs, vendor and customer contracts, compliance materials, including routing, tracking, and archiving.
Own corporate content and SharePoint infrastructure across departments; establish templates, policies, and documentation repositories.
Build and maintain management presentations and company profiles; support standardized formats and document organization.
Design and implement repeatable business processes using workflow automation (Power Automate).
Track project milestones and support management meetings and external engagements.
Handle conference room scheduling, AV setup, and materials for visits and leadership meetings.
Maintain confidentiality of personnel, legal, financial, and strategic information.
Foster cross-functional collaboration and perform additional duties as requested.