Onsite Events Administrative Assistant

Spear Education; Scottsdale (AZ); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Generous PTO and paid holidays

Job summary

Spear Education, LLC in Scottsdale, AZ is seeking an energetic Events Administrative Assistant to support onsite event planning and execution. You will assist with pre-event planning, marketing, operations, and day-of coordination, ensuring resources and collateral are ready for each event.

This role requires evening availability and two weekends per month, with perks and benefits highlighted below. The hourly rate ranges from $21 to $24 in Arizona.

Qualifications

• Bachelors' degree preferred, but not required.
• Intermediate Microsoft Office experience (Word, Outlook, PowerPoint, Teams).
• 1+ years in a similar event or service role.
• Hospitality industry experience preferred.
• Strong attention to detail.

Responsibilities

• Support the events team to ensure resources are ready for each event.
• Coordinate withSpears departments to ensure smooth events.
• Prepare for events by creating name badges, tent cards, and collateral.
• Assist as needed and interact with staff and doctors onsite.

Skills

MS Office

Attention to detail

Event coordination

Education

Bachelor's degree preferred

Tools

Word

PowerPoint

Outlook

Teams

Job description

Are you detail-oriented, people-savvy, and eager to launch a career in events? Spear is searching for an energetic and organized Events Administrative Assistant to support the planning and execution of our onsite events. This role will assistwith all production and operation functions related to our onsite events. This position is crucial for assisting in pre-event planning, marketing, operations, as well as day-of event coordination and fulfillment. You’ll work alongside a collaborative team to ensure each event runs smoothly—from preparation to wrap-up.

This role does require evening availability (usually ending around 7 pm) and will work 2 weekends each month.

What You’ll Do

• Supportingthe events team to make sure that each event has the resources needed to be successful
• Interact with all Spear departments to ensure the event goes off smoothly
• Help prepare for events by making name badges, tent cards, printing off collateral etc.
• Be ready to help out where needed
• Interact with our amazing staff and doctors, when onsite

What You Bring

Bachelors' degree preferred, but not required

Intermediate Microsoft Office experience (Word, Outlook, PowerPoint, Teams)

1+ years of experience in a similar event or service role required

Hospitality industry experience preferred

Strong attention to detail

Additional information
The hourly rate for this position in Arizona is $21-24 per hour. However, the base hourly rate offered may increase (or decrease) based on various factors including but not limited to relevant skills, experience, and location. In addition to base salary, Spear offers a full range of perks and benefits highlighted below.

Why Join Spear?

As the leader in our industry, we rely on the creativity and expertise of our people to deliver the best for our clients. In return, we invest in our employees by offering a diverse suite of benefits. We believe in offering choice and flexibility to keep our employees and their families healthy and happy today forward.

• Medical, dental, and vision insurance
• 401(k) with company match
• Generous PTO and paid holidays

This position is open until 11/15/2026 or until filled.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.