Onsite Event Producer: Lead Crew, Timelines & Vendors

Birch Events; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Birch Events is seeking an Event Producer to own onsite execution from load-in through strike, collaborating with the Project Manager to ensure every detail of the plan is followed. You will lead the crew, direct vendors, and verify installations match the design and sold scope.

No event experience is required—we’ll teach you the event side. You should have led crews through live, on-the-ground work in theater, film, touring, hospitality, construction, or related fields, and be ready for early

Qualifications

• 2+ years leading live or onsite execution with crews and vendors.
• Track record of running complex load-ins or productions under time pressure.
• Sharp attention to detail to catch discrepancies early.
• Clear, direct leadership, able to stay polished in front of clients.
• Availability for early load-ins, late strikes, evenings and weekends, plus travel.

Responsibilities

• Prepare for onsite: align with Project Manager on timeline and plan before arrival.
• Run the event: own onsite timeline, ensure design and pricing align, adjust on the fly.
• Lead the crew: manage onsite staff and freelancers with clear ownership and deadlines.
• Vendors and venues: direct arrivals, ensure rules and safety codes are followed.
• Close out: manage strike, return inventory, and document changes for follow-up.

Skills

Onsite leadership

Crew management

Vendor coordination

Attention to detail

Time management

Job description

Birch Events is seeking an Event Producer to own onsite execution from load-in through strike, collaborating with the Project Manager to ensure every detail of the plan is followed. You will lead the crew, direct vendors, and verify installations match the design and sold scope.

No event experience is required—we’ll teach you the event side. You should have led crews through live, on-the-ground work in theater, film, touring, hospitality, construction, or related fields, and be ready for early