Event Producer

Birch Events; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Birch Events is seeking an Event Producer to own onsite execution from load-in through strike, collaborating with the Project Manager to ensure every detail of the plan is followed. You will lead the crew, direct vendors, and verify installations match the design and sold scope.

No event experience is required—we’ll teach you the event side. You should have led crews through live, on-the-ground work in theater, film, touring, hospitality, construction, or related fields, and be ready for early

Qualifications

• 2+ years leading live or onsite execution with crews and vendors.
• Track record of running complex load-ins or productions under time pressure.
• Sharp attention to detail to catch discrepancies early.
• Clear, direct leadership, able to stay polished in front of clients.
• Availability for early load-ins, late strikes, evenings and weekends, plus travel.

Responsibilities

• Prepare for onsite: align with Project Manager on timeline and plan before arrival.
• Run the event: own onsite timeline, ensure design and pricing align, adjust on the fly.
• Lead the crew: manage onsite staff and freelancers with clear ownership and deadlines.
• Vendors and venues: direct arrivals, ensure rules and safety codes are followed.
• Close out: manage strike, return inventory, and document changes for follow-up.

Skills

Onsite leadership

Crew management

Vendor coordination

Attention to detail

Time management

Job description

The Event Producer owns our events onsite, from load-in through strike. You work hand in hand with the Project Manager from the start. They get the project to the event date, and you’re in lockstep with them the whole way, so when you walk in on load-in day you know every detail of the plan and why it was made. Onsite, you take the lead: you run the crew, direct vendors, and make sure what gets installed matches exactly what was designed and sold.

No event experience required. We’ll teach you the event side. What we need is someone who has led crews through live, on-the-ground work with hard call times, whether in theater, film, touring, hospitality, construction, or anywhere else.

Responsibilities

Prepare for Onsite

• – Partner with the Project Manager ahead of each event so you know the timeline, floor plan, vendor schedule and design intent before you arrive.
• – Build the onsite run-of-show and crew call sheets from the master project timeline.
• – Walk venues and confirm load-in access, restrictions and logistics in advance.

Run the Event

• – Own the onsite timeline from load-in through strike and keep every phase on schedule.
• – Check installs against the design deck and price sheet, including dimensions, quantities, placement and finishes. No assumptions.
• – Triage and pivot in real time. When plans change onsite, decide quickly what matters most, re-sequence the work, and keep the event moving without losing quality or the client’s confidence.

Lead the Crew

• – Lead onsite staff, freelancers and production crew so every task has a clear owner and a deadline.
• – Set the pace and hold it. Know where every crew should be against the clock, call out slippage early, and move people where they’re needed to stay on time.
• – Hold the crew to Birch standards for craft, safety and client-facing conduct.

Vendors and Venues

• – Direct vendors onsite so arrivals, setup and services land on time.
• – Make sure venue rules, union requirements and safety codes are followed.
• – Be the calm, polished point of contact for clients, venue teams and partners onsite.

Close Out

• – Manage strike and load-out, and make sure inventory returns to the warehouse accounted for.
• – Log onsite issues, damages and changes for the Project Manager and finance.
• – Lead post-event debriefs and turn what went wrong onsite into process changes.

Qualifications

Required

• – 2+ years leading live or onsite execution with crews, outside vendors and fixed call times, in any industry.
• – A track record of running complex load-ins, installs or productions under time pressure.
• – Sharp attention to detail. You catch the discrepancy before it reaches the floor.
• – A clear, direct leader who can direct a crew and stay polished in front of clients.
• – Availability for early load-ins, late strikes, evenings and weekends, plus travel to our other markets.

Nice to Have

• – Experience in luxury events, theater, film or TV production, touring, or hospitality.
• – Comfort reading floor plans, CADs and production documents.
• – A strong portfolio and a refined sense of style.