Onsite Event & Conference Services Coordinator - Tampa

Energy Jobline ZR; Tampa (FL); On-site; USD 36,000 - 47,000; Full time

Job summary

Energy Jobline ZR in Tampa, FL is seeking an Event Planning / Conference Services Coordinator to plan and execute meetings and events for 10 to 500 attendees. This onsite role demands strong project management, organization, and exceptional customer service.

You will partner with senior management, clients, vendors, and internal teams, manage budgets, vendor negotiations, and logistics, and use EMS for reservations and reporting. The position is a 6-month assignment with a $30.00/hr W2 pay rate.

Qualifications

• Experience planning meetings and events from concept to execution.
• Proven ability to manage multiple details and deadlines.
• Strong communication and customer-service orientation.

Responsibilities

• Plan and coordinate meetings and events 10–500 attendees.
• Create, manage, and reconcile event project plans and budgets.
• Lead event teams and coordinate multiple aspects of events.
• Collaborate with senior management, clients, vendors, and internal teams.
• Provide strategic input and recommendations regarding event development.
• Coordinate site selection, RFPs, vendor negotiations, and contracts.
• Manage hotel arrangements, transportation, logistics, menus, and AV requirements.
• Oversee meetings and events within the designated center.
• Use EMS to manage reservations and generate reports.
• Deliver high-touch customer service during events.
• Address client issues and drive effective solutions.
• Participate in daily operations meetings and weekly planning reviews.
• Provide reception support and greeting for clients.

Skills

Event planning

Coordination

Budget management

Vendor management

Client communication

Job description

Energy Jobline ZR in Tampa, FL is seeking an Event Planning / Conference Services Coordinator to plan and execute meetings and events for 10 to 500 attendees. This onsite role demands strong project management, organization, and exceptional customer service.

You will partner with senior management, clients, vendors, and internal teams, manage budgets, vendor negotiations, and logistics, and use EMS for reservations and reporting. The position is a 6-month assignment with a $30.00/hr W2 pay rate.