Onsite Coordinator, Inventory & Material Mgmt

vwr; Melbourne (FL); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health and wellness: medical, dental,視

PTO & holidays

401(k), commuter benefits, tuition a

Stock purchase plan discount

Job summary

Avantor's Lab and Production Services team is a key provider of customizable, end-to-end laboratory operations support for over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech sectors.

You will coordinate daily work assignments, manage material replenishment, and ensure accurate inventory and reporting while hands-on supporting operations across shifts.

Qualifications

• High school diploma or GED required; related degree preferred.
• 3+ years in inventory management, material handling, or warehouse operations; 1+ year in coordination role.
• Experience using ERP systems (SAP MM, Oracle) for inventory, purchasing & reporting.
• Experience with barcode scanning, WMS, and handheld devices.
• Proficient Excel (pivot tables, VLOOKUP) and Outlook; strong data skills.
• Knowledge of FIFO/FEFO, lot tracking, expiration management, and cycle counting.

Responsibilities

• Coordinate daily work assignments for associates based on priorities and deadlines.
• Balance workloads across the team during peak periods and absences.
• Monitor task completion and address bottlenecks in real time.
• Streamline workflows and propose process improvements.
• Contribute to inventory tasks and hands-on operations.
• Coordinate shift handoffs for continuity of operations.
• Communicate daily priorities, schedule changes and updates to the team.
• Coordinate sourcing of consumables and materials; monitor stock levels against par points.
• Generate purchase requisitions and supplier communications within ERP.
• Identify substitutes and manage backorders; track open orders.
• Oversee storage, regulatory compliance, and material segregation.
• Ensure FIFO/FEFO compliance and lot-based rotation across categories.
• Coordinate disposition of expired or non-conforming materials.
• Collect and report operational data; prepare daily/weekly/monthly KPIs.

Skills

Inventory management

Material handling

Team coordination

Microsoft Teams

ERP systems

Barcode scanning

Excel (pivot, VLOOKUP)

FIFO/FEFO

KPI reporting

Education

High school diploma or GED

Associate or bachelor's in supply chain, logistics, business administration

Tools

SAP MM

Oracle

Barcode scanners / WMS

handheld devices

Microsoft Outlook

Job description

The Opportunity:

In this role, you will report to the supervisor of site services and will work closely with the Avantor's Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Hourly Rate: $24

Shift: Monday - Friday, 10:30 am - 7 pm or 11 am - 7:30 pm, including break

Location: Melbourne, FL

Benefits:

• Health and Wellness: Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), Company paid holidays, Choice holidays etc.
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance.
• Recognition: Celebrate your peers and earn points to redeem for gifts and products

What we're looking for

• Education: High school diploma or GED equivalent required; Associate or bachelor's degree in supply chain management, logistics, business administration, or a related field preferred
• Experience : 3+ years of experience in inventory management, material handling, or warehouse operations and at least 1 year in a coordination or team-support capacity
• Collaboration Tool: Microsoft Teams experience
• Proficient use of ERP systems (SAP MM, Oracle or equivalent) for inventory transactions, purchasing, and reporting
• Experience with barcode scanning, warehouse management systems and handheld devices
• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, charts) and Outlook
• Understanding of FIFO, FEFO, lot tracking, expiration management and cycle counting
• Demonstrated ability to generate operational reports and track KPIs

Preferred

• Advanced ERP proficiency including purchase requisition management and report customization
• Experience with Lean Six Sigma tools (5S, value stream mapping, workflow analysis)
• Knowledge of hazardous materials shipping and receiving regulations
• Experience coordinating sourcing and procurement activities for laboratory materials
• Familiarity with customer service metrics, SLA reporting and business review presentations
• Forklift and powered industrial truck operator certification
• Lean Six Sigma Yellow or Green Belt

How you will thrive and create an impact

Avantor's Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

In this role you will:

Operational Coordination and Task Allocation

• Coordinate daily work assignments for across bands Associates based on priorities, volumes and deadlines
• Balance workloads across team members during peak periods, absences and volume fluctuations
• Monitor task completion and address bottlenecks or delays in real time
• Streamline operational workflows by identifying redundant steps and proposing process improvements
• Contribute directly to inventory tasks alongside the team, maintaining hands-on operational involvement
• Coordinate shift handoffs to ensure continuity of operations and pending task visibility
• Communicate daily priorities, schedule changes and operational updates to the team

Sourcing and Material Replenishment Coordination

• Coordinate sourcing of consumables, chemicals, solvents, reagents and other materials for customer operations
• Monitor stock levels against par levels, reorder points and usage patterns to prevent stockouts
• Generate and manage purchase requisitions and reorder recommendations within ERP systems
• Coordinate with suppliers on order status, lead times, expediting requests and delivery scheduling
• Identify alternative sources or substitute products when primary items are unavailable or backordered
• Track open orders and follow up on overdue deliveries to maintain supply continuity

Critical Material Management and Processing

• Oversee the management and processing of critical materials used in laboratory and production environments
• Coordinate storage activities ensuring chemical compatibility, segregation and regulatory compliance
• Monitor and enforce FIFO, FEFO and lot-based rotation across all material categories
• Coordinate disposition of expired, damaged, recalled or non-conforming materials per site procedures
• Conduct periodic storage area inspections and coordinate corrective actions for findings

Data Collection, Documentation and Reporting

• Collect, document, organize and report operational data including inventory metrics, activity records and service levels
• Prepare daily, weekly and monthly operational reports for supervisor and customer stakeholders
• Track and report KPIs including inventory accuracy, fill rate, turnaround time and safety metrics