Onsite Construction Administrative Specialist

LaSalle Network; Sullivan (IN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

LaSalle Network is seeking an Administrative Assistant to support a large-scale construction data center project in Sullivan, Indiana. You will handle employee documentation, onboarding, payroll support, and compliance-related tasks to keep project operations organized and compliant.

You will serve as the main liaison between the on-site team and corporate departments, coordinating onboarding/offboarding, timecard review, and documentation reliability.

Qualifications

• 4+ years of administrative experience.
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Construction administration experience preferred.
• Experience supporting payroll processes, onboarding, HR administration, or compliance-related functions.
• Exposure to certified payroll, prevailing wage requirements, or union environments preferred.

Responsibilities

• Provide daily administrative support to project management and field operations teams.
• Serve as the primary point of contact between the project site and corporate departments.
• Coordinate onboarding and offboarding activities, including employee documentation, orientation scheduling, and compliance requirements.
• Support payroll processes through timecard review, payroll documentation, and certified payroll reporting.
• Assist with union compliance, dispatch paperwork, and workforce documentation.
• Maintain organized electronic and paper filing systems for employee and project records.
• Track and manage project-related documentation, reports, meeting minutes, and administrative records.
• Attend project meetings and support follow-up documentation and action items.
• Assist employees with personnel-related questions and administrative requests.
• Support project leadership with reporting, communication, and administrative needs.
• Maintain confidentiality while handling sensitive employee, payroll, and company information.

Skills

Administrative experience

Organizational skills

Payroll support

Onboarding

HR administration

Compliance knowledge

Construction administration

Job description

LaSalle Network is seeking an Administrative Assistant to support a large-scale construction data center project in Sullivan, Indiana. You will handle employee documentation, onboarding, payroll support, and compliance-related tasks to keep project operations organized and compliant.

You will serve as the main liaison between the on-site team and corporate departments, coordinating onboarding/offboarding, timecard review, and documentation reliability.