Onsite Construction Admin & Notary

Fortress Fence; Wilton (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

Fortress Fence in Wilton, IA is seeking an organized administrative professional to join our on-site team. You will manage job entries, invoicing, and project documentation, collaborating with crews and clients to keep projects on schedule.

The role emphasizes accuracy in data entry, timely billing, notary support, and strong customer service. If you value teamwork and a dynamic construction environment, this position offers growth and a supportive community.

Qualifications

• Enter new jobs and change orders into the system accurately and promptly.
• Prepare, submit, and process bonds, certificates of insurance, certified payrolls, and closeout documents.
• Prepare and distribute invoices and payment applications; respond to billing inquiries.

Responsibilities

• Enter new jobs and change orders into the system accurately and promptly, maintaining up-to-date records.
• Input subcontractor payment details into the system, ensuring timely and accurate processing.
• Prepare, submit, and process bonds, certificates of insurance, certified payrolls, and closeout documents.
• Obtain customer documentation such as tax-exempt certificates and private utility letters.
• Prepare invoices and payment applications and respond to billing inquiries.
• Maintain backlog and underbilling reports, coordinating with teams for data integrity.
• Retrieve, sort, and route incoming mail; respond to general correspondence promptly.
• Answer and direct phone calls, providing professional client service.
• Serve as a commissioned Notary Public when needed.
• Assist teammates with administrative processes and projects.

Skills

Data entry

Customer service

Notary public knowledge

Administrative support

Job description

Fortress Fence in Wilton, IA is seeking an organized administrative professional to join our on-site team. You will manage job entries, invoicing, and project documentation, collaborating with crews and clients to keep projects on schedule.

The role emphasizes accuracy in data entry, timely billing, notary support, and strong customer service. If you value teamwork and a dynamic construction environment, this position offers growth and a supportive community.