Administrative Assistant

American Gate & Security Company; Fargo (ND); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Company holidays

Health insurance

Dental insurance

Vision insurance

FSAs

Disability insurance

Life insurance

401k with company match

Job summary

American Gate & Security is seeking an organized Administrative Assistant to join our Fargo team. This role provides administrative support across sales, production, operations and management, handling customer service tasks and documentation.

You will work with multiple supervisors, manage data entry, scheduling, and reporting, and ensure filing systems are accurate. This full-time, non-exempt position offers hourly pay of $23–$26 and benefits including PTO, insurance, FSAs, and a 401(k) match.

Qualifications

• High proficiency in Excel, Word, Outlook and productivity programs.
• Strong verbal and written communication skills.
• Ability to work independently and in teams.
• Excellent organization and time-management.

Responsibilities

• Perform administrative and office support for multiple supervisors.
• Field telephone calls.
• Data and order entry.
• Generate Word documents and Excel spreadsheets; file, scan, and fax as needed.
• Maintain electronic and physical filing system.
• Set appointments for estimators.
• Support onboarding and documentation for new employees.
• Process enrollments and changes in employee benefits.
• Open, sort and distribute mail and faxes.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Teamwork

Problem solving

Tools

Excel

Word

Outlook

Job description

• Location 1301 41st Street North,Fargo, ND, 58102,United States
• Base Pay $23.00 - $26.00 / Hour
• Job Category Administrative, Assistant, Office
• Employee Type NonExempt Full Time

American Gate & Security is looking for an organized, detail-oriented, high energyAdministrative Assistant to join our team of professionals. The Administrative Assistant works in all facets of branch business, from customer service to providing administrative and office support for our sales, production, operations, and management teams. The person in this role must work well in teams and competently perform work independently. The American Fence Company is a drug free workplace. If offered employment, the candidate must successfully complete background and drug screening.

COMPENSATION AND BENEFITS

• $23 - $26 per hour to start
• Paid time off + company holidays
• Health, dental, and vision insurance
• Health care and dependent care FSAs
• Optional short- and long-term disability, and life insurance plans
• 401k with company match

RESPONSIBILITIES

• Perform administrative and office support activities for multiple supervisors.
• Field telephone calls.
• Data and order entry.
• Generate task lists and work to be completed by others.
• Generate Word documents and Excel spreadsheets; file, scan, and fax, as needed.
• Maintain electronic and physical filing system.
• Enter data from field reports to spreadsheets.
• Set appointments for estimators.
• Facilitate new employee onboarding and documentation.
• Process employee termination documentation.
• Process enrollments and changes in employee benefits.
• Create, locate, print, and distribute reports and bids as requested.
• Assist team members to disseminate information verbally and in writing, as needed.
• Open, sort, and distribute correspondence, including mail, e-mail, and faxes.
• Other duties as assigned.

Requirements

• High proficiency in use of Excel, Word, Outlook, and other productivity programs.
• Excellent interpersonal skills; professional and courteous to others in all situations.
• Strong verbal and written communication skills; familiarity with business communication.
• Knowledge of general records management and office procedures, including equipment.
• Effectively perform work both collaboratively and independently.
• High-level organization strategies to manage work and time effectively; ability to remain flexible as daily priorities change.
• Adept in critical thinking and innovative problem solving.
• Flexibility to multitask with frequent interruptions.

Summary

ABOUT AMERICAN FENCE COMPANY

We believe in promoting from within and providing growth opportunities for dedicated and hardworking individuals. Our Core Values guide everything we do, emphasizing guaranteed success, building processes, accountability, real problem-solving, professionalism, and maximizing innovation.

EQUAL OPPORTUNITY EMPLOYER (EOE)

American Fence Company is an equal opportunity employer. We are committed to a work environment that supports, inspires and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristics.

***American Fence Company is a drug-free workplace.***