Onsite Conference Operations Lead

Aramark Corporation; Beaverton (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Aramark, through LifeWorks Restaurant Group, seeks a Conference Services Manager to serve as the primary planner-facing lead for assigned conference centers and venues in Beaverton, Oregon.

You will manage all event readiness, operational coordination, and on-site execution, ensuring client needs are met with high hospitality standards and safety. This role requires collaboration with internal teams, vendors, and partners, and involves continuous improvement of processes.

Qualifications

• Minimum of 2 years supporting conference or events services.
• Knowledge of CVENT, WebEx, MS Teams, and virtual meetings preferred.
• Certified Meeting Planner and/or Certified Government Meeting Planner certification preferred.
• Experience with Microsoft Office, Momentus, Delphi, Opera or other event management systems.
• The ability to manage in a diverse environment with focus on client and customer services is essential.

Responsibilities

• Act as the single point of accountability during coverage hours.
• Validate and manage all event details in Momentus and align with client expectations.
• Review event schedules to identify conflicts, overlaps, safety concerns, and layout opportunities.
• Coordinate and support large-scale, multi-day, and high-profile events.
• Lead overall building and meeting room readiness, ensuring quality, safety, and hospitality.
• Conduct regular building rounds, oversee docks, parking, and high-traffic areas with security.
• Oversee wayfinding, signage, and building communications.
• Collaborate with Event Operations Coordinators to assess custodial needs and furniture.
• Approve and coordinate event requests, including builds and high-access needs.
• Manage event supplies and inventory, ensuring storage and post-event recovery.
• Oversee warehouse items and assets with inventory tracking and loss prevention.
• Coordinate inventory equipment and supply movement for setups and resets.
• Meet with the Director of Conference Services to align priorities and initiatives.
• Drive continuous improvement through data-driven insights and cross-functional collaboration.
• Produce, analyze, and report operational data to identify trends and improvements.
• Create and distribute daily operational reports for upcoming events.
• Develop and maintain SOPs and project documentation for event teams.
• Identify opportunities to streamline workflows and elevate hospitality standards.
• Represent ARAMARK and the Conference Center to enhance reputation.
• Monitor safety, logistics, and guest hospitality through all event phases.
• Support attendee flow and guest experience for high-volume events.
• Serve as on-site problem solver during live events.
• Perform additional duties as assigned by the Conference Service Director.

Skills

Conference/event coordination

Client service orientation

Vendor coordination

Operational planning

Problem solving

Education

Certified Meeting Planner

Certified Government Meeting Planner

Tools

CVENT

WebEx

MS Teams

Momentus

Delphi

Opera

Microsoft Office

Job description

Aramark, through LifeWorks Restaurant Group, seeks a Conference Services Manager to serve as the primary planner-facing lead for assigned conference centers and venues in Beaverton, Oregon.

You will manage all event readiness, operational coordination, and on-site execution, ensuring client needs are met with high hospitality standards and safety. This role requires collaboration with internal teams, vendors, and partners, and involves continuous improvement of processes.