Onsite Conference & Office Operations Specialist

The Fountain Group; California (MO); On-site; USD 39,000 - 44,000; Full time

Job summary

The Fountain Group is seeking an onsite Administrative Support Specialist for a 6-month contract. The role requires strong front desk and corporate admin experience, with proficiency in Outlook, Word, PowerPoint, and Excel.

You will support daily office operations, conference room management, mail and shipping, and coordination with vendors and senior leaders. Spanish language skills are a plus and a professional demeanor is essential.

Qualifications

• Bachelor Degree is highly preferred.
• 3+ years' in Administrative Support - mix of Front Desk type work + Administrative experience in a corporate environment required.
• Must have sound professional acumen to support senior leaders and VIP clients/guests.
• Prior experience providing conference room in person and virtual meeting support required.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, and the ability to learn and use workplace technologies and operational systems.
• Knowledge of Spanish a plus.

Responsibilities

• Support daily office operations and workplace services activities in accordance with established processes and service standards.
• Assist with conference room readiness, office setup activities, and workplace logistics.
• Support mail, shipping, receiving, inventory, storage, and distribution activities as applicable within the office.
• Assist with vendor coordination and service delivery activities under the guidance of more senior team members.
• Respond to colleague and stakeholder requests in a timely, professional, and customer-focused manner.
• Help maintain office facilities, common areas, supplies, equipment, and workplace resources.
• Escalate issues, service disruptions, maintenance concerns, and workplace risks appropriately.
• Support office events, meetings, and internal activities as required.
• Maintain accurate records, documentation, and operational data.
• Follow Firm policies, procedures, safety requirements, and professional standards.

Skills

Administrative support

Microsoft Office

Spanish (basic)

Education

Bachelor's degree

Tools

Outlook

Word

PowerPoint

Excel

Job description

The Fountain Group is seeking an onsite Administrative Support Specialist for a 6-month contract. The role requires strong front desk and corporate admin experience, with proficiency in Outlook, Word, PowerPoint, and Excel.

You will support daily office operations, conference room management, mail and shipping, and coordination with vendors and senior leaders. Spanish language skills are a plus and a professional demeanor is essential.