Onsite Conference & Meetings Coordinator - Chicago

24 Seven Talent; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

24 Seven Talent is seeking a Conference and Meeting Events Coordinator to join our client’s team in Chicago on a long-term contract, 40 hours per week, onsite. The role supports a high-volume event season and requires strong planning and execution capabilities.

You will manage logistics, vendor coordination, travel charts, and materials, with payments handled via Concur. Proficiency in Cvent and Zoom is preferred, and organization and communication are essential to deliver high-profile

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Ability to work under tight deadlines and adapt to changes; detail-oriented with strong problem-solving.

Responsibilities

• Assist with planning and execution of upcoming conferences and meetings.
• Manage administrative meeting logistics including rooming lists, conference materials, travel charts and reports.
• Create confirmation letters and emails.
• Coordinate external vendors and communicate event information to members and staff.
• Develop and distribute event materials including onsite materials from departments.
• Process payments for meeting invoices and use Concur for expense management.

Skills

Highly organized

Excellent communication

Customer service excellence

Deadline-driven

Tools

Microsoft Office Suite

Zoom/Virtual Meeting Platforms

Cvent

Concur

Job description

24 Seven Talent is seeking a Conference and Meeting Events Coordinator to join our client’s team in Chicago on a long-term contract, 40 hours per week, onsite. The role supports a high-volume event season and requires strong planning and execution capabilities.

You will manage logistics, vendor coordination, travel charts, and materials, with payments handled via Concur. Proficiency in Cvent and Zoom is preferred, and organization and communication are essential to deliver high-profile