Onsite Compliance Specialist

elementfleet; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Element Fleet Management is seeking a Compliance Specialist to support vehicle deployment programs in San Francisco. You will manage high-volume documentation, registrations, permits, and inventory while ensuring audit-ready records and timely compliance decisions.

The role requires event coordination with internal teams, client stakeholders, agencies, and vendors, plus strong judgment and attention to detail to reduce risk and delays.

Qualifications

• Experience in regulated, deadline-driven operations.
• Judgement to keep complex documentation workflows accurate and moving.
• Experience coordinating with internal and external stakeholders in a high-visibility client environment.

Responsibilities

• Manage intake, validation, scanning, secure storage, and chain-of-custody controls for vehicle documents.
• Maintain accurate compliance records and tracking data, investigate discrepancies, and escalate risks with recommendations.
• Coordinate registrations, renewals, transfers, and permits across jurisdictions, checking packages and resolving missing requirements.
• Prepare and quality-check vehicle-specific compliance packets, ensuring readiness for deployment.
• Coordinate packaging, labeling, shipping, and tracking, resolving exceptions affecting onsite or downstream operations.
• Receive, reconcile, safeguard, and track license plates and compliance inventory for audit readiness.
• Communicate status updates, blockers, action items, and resolution plans with client contacts and vendors.

Skills

Compliance operations

Fleet management

Stakeholder coordination

Attention to detail

Microsoft Office

Education

Bachelor's degree preferred

Tools

Tracking tools

Compliance data platforms

Job description

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re‑defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like‑minded people on our team.

Help keep autonomous vehicle deployments ready through accurate compliance and coordinated onsite operations.

THE OPPORTUNITY

Accurate vehicle documentation and timely compliance decisions are essential to keeping deployments on track. As a Compliance Specialist supporting vehicle deployment program, you will help safeguard readiness by managing high-volume documentation, registration, permit, inventory, and shipment workflows.

You will work onsite with internal teams, client stakeholders, agencies, and vendors to spot potential delays, resolve discrepancies, and keep records audit-ready. This is an individual contributor role with meaningful operational influence, where strong judgement, attention to detail, and proactive communication help reduce compliance risk and protect service commitments.

WHAT YOU WILL OWN

• Manage intake, validation, scanning, secure storage, and chain-of-custody controls for vehicle titles, manufacturer's statements of origin, registrations, permits, insurance, and related documents.
• Maintain accurate compliance records and tracking data, investigate discrepancies, and escalation risks with recommendations that prevent delays and rework.
• Coordinate registrations, renewals, transfers, and permits across applicable jurisdictions, checking documentation packages and resolving missing or inaccurate requirements.
• Prepare and quality-check vehicle-specific compliance packets, confirming that registration, insurance, permits, and other required documents are ready for deployment.
• Coordinate packet packaging, labelling, shipping, and tracking, and resolve exceptions affecting onsite or downstream operations.
• Receive, reconcile, safeguard, and track licence plates, permits, and compliance inventory, maintaining accurate records for reporting and audit readiness.
• Communicate status updates, blockers, action items, and resolution plans with client contacts, internal partners, agencies, and vendors, while identifying ways to improve accuracy and turnaround time.

YOU SHOULD CONSIDER THIS ROLE IF:

• You bring experience in regulated, deadline-driven operations and the judgement to keep complex documentation workflows accurate and moving.
• You have 3-5 years of experience in compliance operations, fleet or vehicle registration, program coordination, regulated operations, or client-facing operational support.
• You have experience coordinating with internal and external stakeholders in a high-visibility client environment.
• You can manage high-volume work, competing deadlines, sensitive documents, and operational risks with accuracy and discretion.
• You understand compliance documentation, registration processes, data integrity controls, and audit-ready record management.
• You communicate clearly, identify discrepancies and root causes, and follow through on issues and corrective actions.
• You are proficient with Microsoft Office, tracking tools, shared work management systems, and compliance data platforms.
• You can work onsite at the San Francisco location five days per week.
• A bachelor's degree is preferred; an equivalent combination of education and relevant experience will be considered. Preferred experience also includes automotive or fleet management, title and registration, motor vehicle agencies, mobility, logistics, or autonomous vehicle programs, as well as audit‑ready reporting, issue logs, and action trackers.

YOU SHOULD BE ABLE TO TELL US

• How you have managed high-volume compliance documents while preserving accuracy, traceability, and audit readiness.
• About a registration, permit, or documentation issue you resolved to prevent an operational delay.
• How you have coordinated stakeholders to clear a time-sensitive blocker or manage competing priorities.
• About a control, tracking, or workflow improvement you helped introduce to reduce errors or turnaround time.

WHY ELEMENT

At Element Fleet Management, you can apply your compliance and operational expertise to a client‑facing vehicle deployment program that depends on accurate information, reliable controls, and coordinated execution. You will work across teams and stakeholders, helping connect disciplined fleet operations with emerging mobility technology.

LOCATION AND WORKING ARRANGEMENT

Location: 555 Market Street, San Francisco, CA

Working arrangement: Onsite, five days per week

COMPENSATION

The hiring base salary range for this position is $70,000-$90,000 annually. This range represents the Company's good‑faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posti