Onsite Compliance Specialist

Element Fleet Corporation; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Retirement savings plans

Paid time-off programs

Job summary

Element Fleet Management is seeking a Compliance Specialist to support a vehicle deployment program. This onsite role focuses on accurate documentation, timely compliance decisions, and coordinating with internal teams, clients, agencies, and vendors to safeguard readiness.

You will manage high-volume workflows for titles, registrations, permits, and related documents, and ensure records are audit-ready with strong attention to detail and proactive communication.

Qualifications

• Experience in regulated, deadline-driven operations and maintaining audit-ready records.
• Experience coordinating with internal and external stakeholders in a high-visibility client environment.
• Ability to manage high-volume, sensitive documents with accuracy and discretion.
• Understanding of compliance documentation, registration processes, and data integrity controls.

Responsibilities

• Manage intake, validation, scanning, secure storage, and chain-of-custody for titles, registrations, permits, insurance, and related documents.
• Maintain accurate compliance records, investigate discrepancies, and elevate risks with actionable recommendations.
• Coordinate registrations, renewals, transfers, and permits across jurisdictions, ensuring documents are complete and accurate.
• Prepare and quality-check vehicle-specific compliance packets for deployment readiness.
• Package, label, ship, and track packets; resolve exceptions affecting onsite or downstream operations.
• Receive and track license plates, permits, and compliance inventory; ensure audit readiness.
• Communicate status updates and resolution plans with client contacts, agencies, and vendors; identify ways to improve accuracy and turnaround time.

Skills

Compliance operations

Vehicle registration

Stakeholder coordination

Data integrity

Audit readiness

Education

Bachelor's degree preferred

Tools

Microsoft Office

Tracking tools

Shared work management systems

Compliance data platforms

Job description

Get started on an exciting career at Element!

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

Help keep autonomous vehicle deployments ready through accurate compliance and coordinated onsite operations.

THE OPPORTUNITY

Accurate vehicle documentation and timely compliance decisions are essential to keeping deployments on track. As a Compliance Specialist supporting vehicle deployment program, you will help safeguard readiness by managing high-volume documentation, registration, permit, inventory, and shipment workflows.

You will work onsite with internal teams, client stakeholders, agencies, and vendors to spot potential delays, resolve discrepancies, and keep records audit-ready. This is an individual contributor role with meaningful operational influence, where strong judgement, attention to detail, and proactive communication help reduce compliance risk and protect service commitments.

WHAT YOU WILL OWN

• Manage intake, validation, scanning, secure storage, and chain-of-custody controls for vehicle titles, manufacturer's statements of origin, registrations, permits, insurance, and related documents.
• Maintain accurate compliance records and tracking data, investigate discrepancies, and elevate risks with recommendations that prevent delays and rework.
• Coordinate registrations, renewals, transfers, and permits across applicable jurisdictions, checking documentation packages and resolving missing or inaccurate requirements.
• Prepare and quality-check vehicle-specific compliance packets, confirming that registration, insurance, permits, and other required documents are ready for deployment.
• Coordinate packet packaging, labelling, shipping, and tracking, and resolve exceptions affecting onsite or downstream operations.
• Receive, reconcile, safeguard, and track licence plates, permits, and compliance inventory, maintaining accurate records for reporting and audit readiness.
• Communicate status updates, blockers, action items, and resolution plans with client contacts, internal partners, agencies, and vendors, while identifying ways to improve accuracy and turnaround time.

YOU SHOULD CONSIDER THIS ROLE IF:

You bring experience in regulated, deadline-driven operations and the judgement to keep complex documentation workflows accurate and moving.

• You have 3-5 years of experience in compliance operations, fleet or vehicle registration, program coordination, regulated operations, or client-facing operational support.
• You have experience coordinating with internal and external stakeholders in a high-visibility client environment.
• You can manage high-volume work, competing deadlines, sensitive documents, and operational risks with accuracy and discretion.
• You understand compliance documentation, registration processes, data integrity controls, and audit-ready record management.
• You communicate clearly, identify discrepancies and root causes, and follow through on issues and corrective actions.
• You are proficient with Microsoft Office, tracking tools, shared work management systems, and compliance data platforms.
• You can work onsite at the San Francisco location five days per week.

A bachelor's degree is preferred; an equivalent combination of education and relevant experience will be considered. Preferred experience also includes automotive or fleet management, title and registration, motor vehicle agencies, mobility, logistics, or autonomous vehicle programs, as well as audit-ready reporting, issue logs, and action trackers.

YOU SHOULD BE ABLE TO TELL US

• How you have managed high-volume compliance documents while preserving accuracy, traceability, and audit readiness.
• About a registration, permit, or documentation issue you resolved to prevent an operational delay.
• How you have coordinated stakeholders to clear a time-sensitive blocker or manage competing priorities.
• About a control, tracking, or workflow improvement you helped introduce to reduce errors or turnaround time.

WHY ELEMENT

At Element Fleet Management, you can apply your compliance and operational expertise to a client-facing vehicle deployment program that depends on accurate information, reliable controls, and coordinated execution. You will work across teams and stakeholders, helping connect disciplined fleet operations with emerging mobility technology.

LOCATION AND WORKING ARRANGEMENT

• Location: 555 Market Street, San Francisco, CA
• Working arrangement: Onsite, five days per week

COMPENSATION

The hiring base salary range for this position is $70,000-$90,000 annually. This range represents the Company's good‑faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate's qualifications, knowledge, skills, experience, internal pay equity, and relevant market data. In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role. Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

Applicants must be legally authorized to work in the country where the position is based. Element Fleet Management does not provide sponsorship or support for obtaining or maintaining work authorization for this position.

What's in it for You

• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability‑related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [e-mail] or call (800) 665‑9744. Element Fleet Management also uses AI‑assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rsum and screening responses) to identify job‑related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.

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