Onsite Community Manager

Associa; Woodbridge (VA); On-site; USD 70,000 - 75,000; Full time

Job summary

Associa is seeking an Onsite Community Manager in Woodbridge, VA to oversee administrative, maintenance, and project activities within a residential community.

You will coordinate with homeowners, board members, and contractors, review financial reports, and manage vendor relationships to support community goals.

Qualifications

• 2+ years of community association experience.
• Well-versed in condominium association management.
• Knowledge of the Association Board of Directors and General Manager interfaces with homeowners requests.
• Customer service oriented and team driven with a consultative approach.

Responsibilities

• Implement Board policy and directives within the management agreement scope.
• Walk and inspect property, ensure maintenance and HOA rules are followed.
• Issue violation letters and ensure remedied.
• Meet homeowners, board members, vendors and contractors.
• Respond to inquiries in person, by phone, and email.
• Enter data and manage documents in the database.

Skills

Customer service

Budgeting

Financial analysis

Project management

Communication

Education

CMCA

AMS

PCAM

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Onsite Community Manager manages all administrative, maintenance, and projects to ensure the betterment of the community. The Onsite Community Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.

Daily responsibilities

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect property, ensure property is well maintained and HOA Code, Compliance, Rules & Regulations are adhered.
• Issues violation letters to homeowners and follow-up to ensure remedied.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquires in-person, by phone, and email.
• Data enter and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate and schedule monthly and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board’s decision.
• Other projects as assigned.

Salary range: $70K-$75K a year.

Requirements

• 2+ years of community association experience.
• Well-versed in condominium association management.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• CMCA, AMS, PCAM preferred.
• Customer service driven and team oriented with a consultative approach when assisting others.
• Confident in experience and collaborative spirit.
• Strong financial acumen, ability to read and interpret financials, Balance Sheet, Income Statement, Operating Expenses, Reserves, Delinquency Reports, Variance Analysis.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and spoken) and conflict resolution techniques.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.