Onsite Community Administrative Assistant

ESG Operations, an Inframark Company; Parrish (AL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Onsite Community Administrative Assistant to ensure efficient office operations. This role involves providing essential administrative support, managing phone calls, greeting guests, and coordinating meetings. The ideal candidate will possess strong communication skills, a positive attitude, and the ability to multitask effectively. Join a dynamic team where your contributions will help streamline office processes and enhance client interactions. This is a fantastic opportunity for someone looking to grow in a supportive environment.

Qualifications

• 1 year of related experience in administrative support.
• Proficiency in Microsoft Office and internet use.

Responsibilities

• Answer and direct phone calls, managing off-hours messages.
• Perform general office duties like copying, filing, and mailing.

Skills

Clear and professional communication

Positive attitude

Attention to detail

Ability to manage multiple tasks

Education

High School Diploma or GED

Tools

Microsoft Office

Basic office equipment

Job description

Onsite Community Administrative Assistant

Join to apply for the Onsite Community Administrative Assistant role at ESG Operations, an Inframark Company

Job Overview

The Administrative Assistant is responsible for providing basic administrative support to ensure efficient office operations.

Responsibilities

• Answer and direct phone calls, including managing off-hours messages.
• Greet and assist guests, clients, and customers for meetings and appointments.
• Perform general office duties such as copying, filing, mailing, faxing, maintaining directories, and managing supplies.
• Schedule meetings, book conference rooms, and support meetings.
• Coordinate catering for events.
• Prepare basic correspondence as directed.
• Assist with special projects and other region-specific duties.

Qualifications

• High School Diploma or GED and 1 year of related experience.
• Proficiency in Microsoft Office and internet use.
• Ability to operate basic office equipment and phone systems.
• Strong numerical skills, including calculations and cash handling.
• Typing speed of 35 WPM with alpha-numeric keys and 10-key machine.
• Knowledge of billing, payment processing, rate orders, and contracts.

Skills

• Clear and professional communication.
• Positive attitude and willingness to help others.
• Ability to maintain composure and attention to detail.
• Ability to manage multiple tasks and follow policies and SOPs.
• Demonstrates initiative, accountability, and a positive attitude aligned with company values.

Physical & Travel Requirements

Office environment with sitting, standing, walking, bending, and lifting up to 20 lbs. Limited travel as needed.

Additional Information

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.