Onsite Community Administrative Assistant

Inframark; Parrish (FL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Onsite Community Administrative Assistant to provide essential administrative support. This role involves managing phone calls, assisting clients and guests, and performing various office tasks such as scheduling meetings and coordinating events. Ideal candidates will have a high school diploma and experience in an administrative capacity, along with proficiency in Microsoft Office. Join a dynamic team where your contributions will enhance customer experiences and support the smooth operation of the office environment.

Qualifications

• 1 year of related experience in an administrative role.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer and direct phone calls, assist guests and clients.
• Perform general office support duties including copying and filing.

Skills

Clear and professional communication

Attention to detail

Problem-solving skills

Customer service

Ability to work with numbers

Education

High School Diploma or GED

Tools

Microsoft Office

Basic office equipment

Job description

Onsite Community Administrative Assistant

The Administrative Assistant is responsible for performing basic administrative support functions.

Licensed Community Manager preferred.

Responsibilities

1. Answer and direct phone calls, including distribution of off-hours messages.
2. Assist and direct all guests, clients, and customers for meetings, appointments, and services.
3. Perform general office support duties including copying, filing, mailing, faxing, maintaining office directories and filing systems, and managing office supplies. Support tasks related to customer service, finance, and human resources as needed.
4. Schedule meetings, book conference rooms, and assist in meeting support. Initiate action items from manager’s meeting notes and distribute accordingly.
5. Coordinate catering for events.
6. Prepare basic correspondence (emails, letters, etc.) as directed by the manager and team members.
7. Assist with special projects.
8. Perform other duties as assigned (region-specific).

Qualifications

• High School Diploma or GED and 1 year of related experience.
• Proficiency with Microsoft Office applications and internet.
• Ability to operate basic office equipment and phone systems.
• Ability to work with numbers, including calculations and cash handling.
• Typing speed of 35 WPM, including alphanumeric keys and 10-key machine.
• Working knowledge of billing and payment processing.
• Familiarity with rate orders and contracts.

Skills

• Clear and professional communication.
• Contribute to positive internal and external customer experiences.
• Willingness to help others and maintain composure in challenging situations.
• Attention to detail and problem-solving skills.
• Ability to escalate issues appropriately and check work for quality.

Work Management

• Work well under supervision and take projects to completion.
• Follow all company policies and SOPs.
• Manage multiple tasks efficiently.

Leadership & Initiative

• Maintain a positive attitude and act in accordance with company values.
• Take accountability for performance and willingness to take on additional tasks.

Physical Demands

The work environment is typical of an office setting: sitting, standing, walking, bending, and lifting are required. Occasionally lift and move up to 20 lbs.

Travel

Limited, as needed.

An Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.