Administrative Assistant

Sharp Decisions; Bartow (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

A client of Sharp Decisions is seeking an Administrative Assistant for an on-site position in Bartow, FL. This 6-month contract role involves providing administrative support to operations supervisors, including data entry, maintenance management, and employee record tracking. Candidates should have 1-3 years of experience and familiarity with tools like SAP and Workday.

Qualifications

• 1-3 years of administrative experience required.
• Knowledge of maintenance and planning work is essential.
• Experience in an industrial environment preferred.

Responsibilities

• Data entry of work order information into SAP.
• Coordination of ordered parts for maintenance activities.
• Support new hire onboarding for IT and PPE.

Skills

Microsoft Office Skills

Listening Skills

Organizational Skills

Prioritization Skills

Independent Work

Effective Interaction

Tools

SAP

Maximo

Kronos

Workday

Job description

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This range is provided by Sharp Decisions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $26.00/hr

Administrative Assistant | (Bartow, FL : Onsite)

A client of Sharp Decisions Inc. is looking for a Administrative Assistant to be based in Bartow, FL. The position is on-site. The contract duration is 6 months with possible extension. The pay rate for this role is $26/hr on W2.

The role serves as a resource to provide administrative support to multiple operations front line supervisors. It will sit at operational facilities and provide support related to maintenance and people management activities.

Responsibilities include:

1. Data entry of work order information into SAP
2. Emergency work order entry into SAP
3. Maintenance work order lifecycle management
4. Coordination of ordered parts for maintenance activities
5. Organize maintenance work assignments
6. Submit changes to update job plans to planners, print and distribute plans
7. Documentation and entry of safety documents and standard operating procedures
8. Kronos auditing and attendance management support - identify and correct missing punches; notify supervisors of potential attendance issues; entry of vacation/leave time
9. Entry/tracking of non-confidential employee records in Workday (union dues, orientation & training records/checklists, qualifications, seniority)
10. Job requisition management in Workday
11. Job change/transfer entry into Workday
12. Enter and modify schedules and work rules in Kronos
13. Service award management – validate eligibility and distribution of awards
14. Support new hire onboarding for IT, PPE, orientation
15. Complete and manage access requests/IT requests/cell phone requests

Requirements:

• 1-3 years of administrative experience
• Knowledge of maintenance and planning work
• Experience in industrial environment
• Intermediate Microsoft Office Skills
• Experience with SAP, Maximo, Kronos, and Workday
• Strong listening and comprehension skills
• Ability to organize and prioritize workload
• Ability to work independently
• Effective interaction with various functional areas and facilities

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

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