Onsite Commercial Project Coordinator - Architecture & PM

AO - Architects Orange; Orange (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Paid vacation and holidays

Free parking and transit access

Employee discount program (OC location

Job summary

AO - Architects Orange is seeking a Commercial Project Coordinator to provide administrative, project coordination, contract administration, and operational support to the Commercial Studio and senior leadership in our Orange, CA location.

The ideal candidate will have 3+ years of A/E project coordination experience, strong organizational skills, and proficiency in Deltek Vision, Newforma, Bluebeam, and the Microsoft Office Suite, with excellent client-facing communication.

Qualifications

• 3+ years of A/E project coordination experience preferred.
• Experience supporting architectural or engineering projects is desirable.
• Strong organization, written/verbal communication, and attention to detail.

Responsibilities

• Provide administrative, project coordination, and operational support to the Commercial Studio and senior leadership.
• Coordinate meetings, travel, meetings minutes, agendas, and project kickoffs.
• Prepare expense reports, maintain records, and manage client/consultant communications.
• Set up projects in Deltek Vision and Newforma; maintain contact databases and document control.
• Draft proposals, fee schedules, and service agreements; assist with contract negotiations and document tracking.
• Maintain project documentation including minutes, transmittals, specs, punch lists, and project directories.
• Provide front desk backup and support for client-facing activities.
• Balance administrative duties with project coordination and contract administration responsibilities.

Skills

Project coordination

Client-facing communication

Documentation management

Time management

Analytical skills

Team collaboration

Meeting scheduling

Education

High School Diploma or GED

Tools

Deltek Vision

Newforma

Bluebeam

Microsoft Office Suite

Job description

AO - Architects Orange is seeking a Commercial Project Coordinator to provide administrative, project coordination, contract administration, and operational support to the Commercial Studio and senior leadership in our Orange, CA location.

The ideal candidate will have 3+ years of A/E project coordination experience, strong organizational skills, and proficiency in Deltek Vision, Newforma, Bluebeam, and the Microsoft Office Suite, with excellent client-facing communication.