Onsite Billing & AR Specialist — Invoicing & Reconciliation

Financial Statement Services, Inc; Santa Ana (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

401(k) & Roth + ESOP

Medical, Dental, Vision & Life

Vacation, sick leave & paid holidays

Employee Assistance & Care Programs

Job summary

Financial Statement Services, Inc. in Santa Ana, CA is seeking an on-site Billing Coordinator to join our Accounting team. You will process billing and accounts receivable transactions, reconcile billing reports, and prepare customer invoices daily.

The role requires detail orientation, comfort with accounting principles, and experience with complex billing codes. This full-time on-site position offers growth within a collaborative environment and a strong benefits package.

Qualifications

• Three to five years related experience and training; or equivalent combination of accounting education and experience.
• Experience working with complex billing codes preferred (examples include medical, insurance, manufacturing SaaS, utilities billing environments)
• Working knowledge of Excel

Responsibilities

• Reconcile billing reports & prepare customer billing.
• Process weekly and monthly customer invoices.
• Review and release invoices.
• Prepare daily cash report.
• Review price sheets.
• Upload invoices to websites.
• Mail/E-mail customer invoices.
• Setup customers in QSO and Solomon.
• Maintain all billing files and folders.
• Scan & file billing workpapers.
• Reconcile FedEx charges and prepare for billing.
• Retrieve, stamp and disseminate mail to Accounting, HR, and payroll teams.
• Assists billing supervisor with collection calls / e-mails.
• Upload Positive Pay.
• Prepare deposits using remote deposit and scan incoming checks.
• Update accounting system by applying deposits to customer accounts.

Skills

Excel

Communication skills

Analytical skills

Attention to detail

Education

High school diploma or equivalent

Job description

Financial Statement Services, Inc. in Santa Ana, CA is seeking an on-site Billing Coordinator to join our Accounting team. You will process billing and accounts receivable transactions, reconcile billing reports, and prepare customer invoices daily.

The role requires detail orientation, comfort with accounting principles, and experience with complex billing codes. This full-time on-site position offers growth within a collaborative environment and a strong benefits package.