Onsite Architecture Project Coordinator & Admin

AO; Orange (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Retirement plan

Paid vacation

Transit access

Free parking

Job summary

AO in Orange, California is seeking a highly organized Commercial Project Coordinator to provide administrative, project coordination, contract administration, and operational support to the Commercial Studio, project teams, partners, and senior leadership.

You will set up new projects in Deltek Vision and Newforma, maintain contact databases, coordinate meetings and travel, draft proposals and service agreements, and ensure documents are accurate and filed properly.

Qualifications

• 3+ years of A/E Project Coordinator experience strongly preferred.
• Experience supporting architectural or engineering projects.
• Contract administration and document management experience

Responsibilities

• Provide administrative support to project teams and manage daily coordination tasks.
• Coordinate meetings, conference calls, and project kickoffs; manage travel and logistics.
• Maintain electronic and written records; prepare expense reports and reconciliations
• Draft proposals, fee schedules, and service agreements; coordinate contract negotiations and document tracking
• Prepare project documentation including meeting minutes, agendas, correspondences, transmittals, and specs

Skills

Deltek Vision

Newforma

Bluebeam

Microsoft Office

Education

High School Diploma or GED

Tools

Deltek Vision

Newforma

Bluebeam

Microsoft Office

Job description

AO in Orange, California is seeking a highly organized Commercial Project Coordinator to provide administrative, project coordination, contract administration, and operational support to the Commercial Studio, project teams, partners, and senior leadership.

You will set up new projects in Deltek Vision and Newforma, maintain contact databases, coordinate meetings and travel, draft proposals and service agreements, and ensure documents are accurate and filed properly.