Onsite AR Specialist — Invoicing & Cash Applications

Talentify; Romeoville (IL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking an Accounts Receivable Clerk for a contract role in Romeoville, IL. The position focuses on invoicing, cash applications, and maintaining customer records within a manufacturing and distribution environment.

Ideal candidates will have 3–5 years in accounts receivable, strong Excel and ERP experience, and a detail-oriented, customer-focused mindset to support audits and routine reconciliations.

Qualifications

• 3–5 years of experience in accounts receivable or a similar role with a focus on cash applications.
• Proficiency with Microsoft Office, especially Excel, for managing and analyzing accounting data.
• Experience with invoicing, credits, debits, cash posting, and cash application.
• Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
• Experience with ERP systems in an accounting or finance environment.
• Foundational accounting knowledge, including general ledger concepts and reconciliation.
• Ability to perform account reconciliations and support collections activities.
• High degree of accuracy and attention to detail in all financial and administrative tasks.
• Excellent problem-solving and analytical abilities to investigate and resolve discrepancies.
• Effective written and verbal communication skills for interacting with customers and internal teams.
• Customer-focused mindset with a commitment to maintaining positive relationships.
• Strong organizational and time-management skills to handle multiple priorities and deadlines.
• Dependable and accountable work ethic with a focus on ownership of responsibilities.
• Ability to work independently while also collaborating effectively as part of a team.
• Adaptability to work in a fast-paced, growing environment.
• Proactive approach to resolving issues and improving processes.
• Professional relationship-building skills with internal and external stakeholders.

Responsibilities

• Prepare and post customer invoices, credit notes, and debit notes accurately and in a timely manner.
• Resolve invoice discrepancies and issues by investigating details and collaborating with internal teams and customers.
• Investigate and resolve customer queries related to billing, payments, and account status.
• Post daily cash receipts and apply payments to customer accounts, ensuring correct allocation and documentation.
• Maintain up-to-date and accurate customer records, including sales tax resale certificates and related documentation.
• Assist with audits by providing supporting documentation, reports, and reconciliations as needed.
• Support account reconciliation activities, including reviewing customer balances and identifying variances.
• Collaborate with the collector, accounts payable, and controller to ensure smooth accounting operations and information flow.
• Deliver professional and responsive customer service to internal and external stakeholders.
• Contribute to continuous improvement of accounts receivable processes by proactively identifying and resolving issues.

Skills

Accounts receivable

Excel

Cash posting

Invoicing

ERP systems

General ledger knowledge

Account reconciliations

Attention to detail

Communication

Tools

Microsoft Dynamics 365 BC

Power BI

Job description

Aston Carter is seeking an Accounts Receivable Clerk for a contract role in Romeoville, IL. The position focuses on invoicing, cash applications, and maintaining customer records within a manufacturing and distribution environment.

Ideal candidates will have 3–5 years in accounts receivable, strong Excel and ERP experience, and a detail-oriented, customer-focused mindset to support audits and routine reconciliations.