Onsite Administrative Assistant – Growth & Operations

Layerzero-Power-Systems-Inc; Aurora (OH); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Disability insurance

Life insurance

Medical plan options

Employee assistance program

HSA contributions

Retirement plan

Parental leave

Job summary

LayerZero Power Systems LLC is seeking an Administrative Assistant to support multiple departments in a fast-paced, on-site role based in Aurora, Ohio. Successful candidates will bring professionalism, attention to detail, and confidentiality, managing calendars, documents, and communications while contributing to events and process improvements.

You will coordinate meetings, prepare reports, liaise with vendors and customers, and assist leadership with daily priorities.

Qualifications

• Proven track record providing administrative support across multiple departments.
• Manage calendars, schedules, and meeting coordination with high accuracy using Microsoft Outlook.
• Prepare, maintain, and organize documentation, reports, and records.
• Communicate professionally with internal teams, vendors, and customers.
• Support customer interactions and respond with a professional tone.
• Assist with project coordination and execution of key initiatives.
• Maintain organized digital and physical filing systems.
• Support leadership with daily operational priorities and confidentiality.
• Identify opportunities to improve processes and efficiency.
• Plan and support corporate events and initiatives to drive engagement.

Responsibilities

• Provide comprehensive administrative support across multiple departments.
• Manage calendars, schedules, and meeting coordination with a high level of accuracy in Microsoft Outlook.
• Prepare, maintain, and organize documentation, reports, and records.
• Communicate professionally with internal teams, vendors, and customers.
• Support customer interactions, ensuring a responsive and professional experience.
• Assist with project coordination and execution of key initiatives.
• Maintain organized digital and physical filing systems.
• Support leadership with daily operational priorities.
• Identify and implement opportunities to improve processes and efficiency.
• Maintain strict confidentiality when handling sensitive information.
• Plan and support corporate events and initiatives that drive employee engagement.

Skills

Professional presence

Communication

Calendar management

Documentation

Confidentiality

Project coordination

Event planning

Teamwork

Data entry accuracy

Adaptability

Tools

Microsoft Excel

Microsoft Teams

Word

PowerPoint

Job description

LayerZero Power Systems LLC is seeking an Administrative Assistant to support multiple departments in a fast-paced, on-site role based in Aurora, Ohio. Successful candidates will bring professionalism, attention to detail, and confidentiality, managing calendars, documents, and communications while contributing to events and process improvements.

You will coordinate meetings, prepare reports, liaise with vendors and customers, and assist leadership with daily priorities.