Onsite Administrative Assistant | Front Office & Projects

Maryland & Virginia; Herndon (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Life Insurance

Paid Time Off

Job summary

Maola Local Dairies in Herndon, VA is seeking an Administrative Assistant to join our onsite team. This role supports a dynamic staff, greets guests, and ensures efficient office operations.

You will manage filing, coordinate meetings, handle invoices, assist in budgeting, and provide exceptional customer service to internal and external partners.

Competitive pay, comprehensive benefits from day one, and a collaborative, fast-paced environment await the right candidate.

Qualifications

• High school diploma or GED required.
• 2+ years of office administrative/secretarial experience.
• 2+ years of experience with Microsoft Office Suite and phone etiquette.

Responsibilities

• Greet visitors and manage front-desk communications for a professional atmosphere.
• Organize conference rooms and prepare materials for meetings.
• Maintain filing systems and ensure records are accessible and compliant.
• Input and update information in databases and spreadsheets with confidentiality.
• Assist in reports, presentations, and other documents.
• Manage office supplies, invoices, and budgets to keep operations smooth.
• Support project coordination and monthly employee engagement activities.
• Provide exceptional customer service and liaise with clients to foster relationships.

Skills

Office Administration

Phone Etiquette

Microsoft Office

Communication

Customer Service

Discretion

Time Management

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Google Workspace

Job description

Maola Local Dairies in Herndon, VA is seeking an Administrative Assistant to join our onsite team. This role supports a dynamic staff, greets guests, and ensures efficient office operations.

You will manage filing, coordinate meetings, handle invoices, assist in budgeting, and provide exceptional customer service to internal and external partners.

Competitive pay, comprehensive benefits from day one, and a collaborative, fast-paced environment await the right candidate.