Onsite Administrative Assistant: Front Desk, CRM & Docs

Mead & Hunt, Inc; Sacramento (CA); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Parental leave

401K with company match

Life and disability insurance

Employee assistance program

Job summary

Mead & Hunt, Inc. is seeking an administrative assistant for our Sacramento, CA office. This regular, full-time role is onsite five days a week and involves front desk duties, data entry, and support for project teams.

The ideal candidate has an associate degree and strong interpersonal skills, with proficiency in Word and Excel, plus experience coordinating meetings and proofreading technical documents. We offer comprehensive benefits and a collaborative office environment.

Qualifications

• Associate degree in a related field.
• Strong interpersonal and communication skills with a proactive, positive attitude.
• Proficiency in Microsoft Word and Excel.
• Experience scheduling meetings, coordinating logistics, and taking notes.
• Basic troubleshooting experience with office equipment and coordination with IT support.
• Experience proofreading and editing technical documents.
• Familiarity with CRM database systems.

Responsibilities

• Manage front desk operations, including answering phones, greeting visitors, and maintaining office supply inventory
• Foster a positive, welcoming office environment through professionalism, kindness, and proactive support
• Coordinate team events (e.g., lunch & learns, office/team lunches)
• Proofread and edit technical documents
• Enter and maintain data in spreadsheets and CRM database systems
• Prepare reports for project managers
• Ensure adherence to corporate style standards
• Create charts and graphics
• Coordinate with local printers and vendors
• Order and maintain office supplies
• Schedule meetings, coordinate calendars, and arrange travel as needed
• Serve as a steady, reliable presence who keeps the office running smoothly behind the scenes
• Perform general office duties and errands

Skills

Interpersonal skills

Proactive attitude

Strong communication

Notes taking

Professionalism

Customer service

Education

Associate degree in a related field

Tools

Microsoft Word

Excel

CRM database systems

Office equipment troubleshooting

Job description

Mead & Hunt, Inc. is seeking an administrative assistant for our Sacramento, CA office. This regular, full-time role is onsite five days a week and involves front desk duties, data entry, and support for project teams.

The ideal candidate has an associate degree and strong interpersonal skills, with proficiency in Word and Excel, plus experience coordinating meetings and proofreading technical documents. We offer comprehensive benefits and a collaborative office environment.