Administrative Assistant

Rodan Builders, Inc.; Sacramento (CA); On-site; USD 45,900 - 75,900; Full time

Job summary

A leading construction firm in Sacramento is seeking an entry-level Administrative professional to support office coordination tasks. You will serve as the Front Desk receptionist, maintain organized office spaces, and handle important administrative responsibilities. The ideal candidate has at least 2 years of relevant experience, is proficient in Microsoft Office, and possesses strong organizational and communication skills. This full-time role requires occasional support for the Hayward office and offers a salary range of $45,900–$75,900 annually.

Qualifications

• Minimum of 2 years of administrative or office coordination experience, preferably in the construction industry.
• High attention to detail and accuracy in data entry and document management.
• Self‑motivated and able to work independently as well as collaboratively within a team.

Responsibilities

• Serve as Front Desk/Reception, including answering and directing phone calls.
• Maintain the cleanliness and organization of the front office, kitchen, and conference rooms.
• Track subcontractor general liability and workers’ compensation insurance expiration dates.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication skills

Customer service skills

Tools

DocuSign

Job description

Rodan Builders, Inc., headquartered in Hayward, California, is a licensed General Contractor founded in 2005. The company has grown into a leading construction firm with over 250 employees and additional offices in Concord, San Jose, and Sacramento. Rodan specializes in commercial construction, primarily in the public sector, with expertise in K-12 education, city/county/government buildings, and healthcare facilities. Recognized as a multi-year Best Places to Work recipient, Rodan is dedicated to client satisfaction, employee growth, and fostering a strong sense of community. With a diverse portfolio, the company completes over $200 million in projects annually, offering full-service project management from pre‑construction to closeout.

General Office Responsibilities

• Serve as Front Desk/Reception, including answering and directing phone calls
• Handle incoming and outgoing mail and deliveries
• Maintain the cleanliness and organization of the front office, kitchen, and conference rooms
• Maintain office and kitchen supply inventory for the Sacramento office
• Keep copier and scanner email accounts updated
• Order lunches and snacks as needed
• Assist with LLB/DB production as needed
• Respond to preliminary lien (prelien) requests
• Obtain and track all insurance certificates and renewals
• Maintain and update the Current Projects log to track master subcontracts, work authorizations, and insurance
• Send work authorizations and master subcontracts to Dan via DocuSign and distribute executed contracts back to subcontractors
• Upload executed work authorizations and master subcontracts to GCPay and verify compliance
• Track subcontractor general liability and workers’ compensation insurance expiration dates
• Verify insurance certificates are job‑specific and include job number, project name, and address
• Perform other administrative tasks as requested

Qualifications

• Minimum of 2 years of administrative or office coordination experience, preferably in the construction industry
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment; experience with DocuSign is highly desirable
• Strong organizational skills with the ability to multitask and meet deadlines
• High attention to detail and accuracy in data entry and document management
• Excellent written and verbal communication skills
• Professional and friendly demeanor with strong customer service skills
• Self‑motivated and able to work independently as well as collaboratively within a team
• Willingness to work on‑site at the Hayward office, with occasional support for the Sacramento office
• Ability to handle confidential and sensitive information appropriately

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Construction

Location: Sacramento, CA

Salary: $45,900.00–$75,900.00 (2 weeks ago)