Onsite Admin Coordinator — Flexible Scheduling & Impact

Crossnore Communities for Children; Hendersonville (NC); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental insurance

Vision insurance

401k with employer match

Paid parental leave

Job summary

Crossnore Communities for Children is seeking an Administrative Coordinator in Hendersonville, NC. The role focuses on front-office operations, calendar management, and directory maintenance to support CTRC and the Hendersonville office.

The position requires a Bachelor's degree and 3+ years in administrative/operational roles, with preference for project management and executive-support experience in social services or related fields.

Qualifications

• Bachelor's degree required.
• 3+ years of full-time experience in administrative operational functions, including office management, calendar scheduling, record keeping, filing, and scanning documents.
• Experience with project management software preferred.
• Experience with supporting staff at the executive level in social services organizations, schools, or medical fields is preferred.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Provide administrative support to the Hendersonville office and CTRC team, including scheduling meetings, preparing correspondence, coordinating travel, and supporting day-to-day office operations.
• Serve as a primary point of contact for visitors, callers, external stakeholders, and vendors.
• Greet and assist guests professionally and graciously and answer, screen, and route incoming calls.
• Help ensure appropriate coverage of reception responsibilities.
• Maintain a professional, welcoming, organized, and well-stocked reception and office environment.
• Manage calendars, records, files, reports, and other administrative documentation.
• Coordinate meetings, including preparing agendas, sending reminders, reserving space, arranging catering and supplies, and coordinating technology or equipment.
• Attend meetings as needed, take accurate minutes, and distribute meeting documentation in a timely manner.

Skills

Administrative coordination

Organization

Communication

Time management

Customer service

Meetings coordination

Relationship building

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Crossnore Communities for Children is seeking an Administrative Coordinator in Hendersonville, NC. The role focuses on front-office operations, calendar management, and directory maintenance to support CTRC and the Hendersonville office.

The position requires a Bachelor's degree and 3+ years in administrative/operational roles, with preference for project management and executive-support experience in social services or related fields.