One Stop Coordinator for Campus Enrollment Services

University of Texas; Utah; On-site; USD 39,000 - 47,000; Full time

Job summary

The University of Texas at Austin is seeking a One Stop Coordinator for Campus Enrollment Services at UT MAIN CAMPUS. The role supports undergraduate and graduate students across records, financial aid, enrollment, billing and registration with exceptional service.

Responsibilities include counseling students, handling inquiries via in-person, phone, chat and email, guiding online registration, and partnering with campus staff to resolve issues and improve the student experience.

Qualifications

• Bachelor's degree and a minimum of one year of work experience in a customer-service-focused field.
• Excellent interpersonal and communication skills and the ability to interpret and explain information.
• Highly motivated, focused, and results-oriented.
• Demonstrated ability to provide accurate information in a courteous, friendly, concise, and approachable manner.

Responsibilities

• Counsel students and community members with enrollment services.
• Manage inquiries via in person services, phone calls, chats, and email.
• Resolve complex issues related to financial aid, enrollment, billing, and payments.
• Guide students through the online registration system and assist with orientation.
• Coordinate outreach to improve student enrollment, retention, and graduation.

Skills

Customer service

Interpersonal communication

Problem solving

Time management

Microsoft Office

Education

Bachelor's degree

Tools

ServiceNow

University of Texas systems

Job description

Job Posting Title: One Stop Coordinator for Campus Enrollment Services

Hiring Department: Texas One Stop

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details: General Notes We are looking for team members who have a passion for helping others, thrive in a team environment and have a strong commitment to systemically improve the student experience. Must be eligible to work in the United States on a full-time basis for any employer.

Purpose

Texas One Stop for Enrollment Services serve as a central point of contact for the university community grounded in exceptional customer service and student retention. Coordinators are cross-trained to assist all students, undergraduate and graduate, with academic records, financial aid, enrollment, billing and payments, and registration and record related questions through the student life-cycle lens.

Responsibilities

• Counsel students and community members with expertise and training in a variety of enrollment services (i.e., financial aid, billing, academic records, registration).
• Manage all inquiries via in person services, phone calls, chats, and via email.
• Responsible for answering questions and resolving complex issues related to financial aid, enrollment, academic records, billing, and payments, utilizing available tools.
• Work with appropriate staff and resources to make expert referrals as needed.
• Explain, educate, and inform students and families regarding: Financial aid, including revision of awards; obtain the required documentation and follow-up with requested information from students.
• Assist in the implementation of processing procedures as related to financial aid.
• Student account information related to billing and other tuition related processes.
• Student academic records, including transcript and enrollment verification requests.
• Guide students through the on-line registration system and assist with new student orientation.
• Assist students with self-service options.
• Troubleshoot registration errors, system issues, and inquiries concerning registration.
• Other general areas related to student success, university services and operations.
• Support students in meeting their graduation goals.
• Communicate with students, advisors, and administrators to troubleshoot registration and graduation barriers, and provide timely solutions for students.
• Serve as a student service resource for general University information including providing appropriate referrals for campus resources, assist students with navigating and accessing information on the University website.
• Serve as an active, positive, and engaged member of the Texas One Stop staff; participate on cross-functional committees as appropriate, develop and manage assigned office procedures, paperwork, and data integrity.
• Coordinate proactive outreach efforts to improve student enrollment, retention, and graduation.
• Responsible for timely follow-ups until the issue is resolved or escalated appropriately, following procedures.
• Other duties as assigned.

Required Qualifications

• Bachelor's degree and a minimum of one year of work experience in a customer-service-focused field.
• Excellent interpersonal and communication skills and the ability to interpret and explain information.
• Highly motivated, focused, and results-oriented.
• Demonstrated ability to provide accurate information in a courteous, friendly, concise, and approachable manner.
• Demonstrated ability to solve problems by questioning, organizing, researching, analyzing, processing, and interpreting information.
• Demonstrated ability to use judgment, discretion, and decision-making skills in dealing with confidential and sensitive issues.
• Demonstrated ability to learn complex University organization, policies, and procedures related to the position.
• Ability to meet deadlines.
• Ability to work nights and/or weekends.
• High level of proficiency with Microsoft Office applications.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Work experience in one or more of the functional areas in the One Stop, i.e. Financial Aid, Student Accounts Receivable, Bursar, Registrar, Admissions or Student Success Initiatives.
• Proficiency in multiple languages such as Spanish and American Sign Language.
• Knowledge of The University of Texas at Austin, including institutional and unit policies, procedures, and processes.
• Experience and knowledge working with ServiceNow, InContact, QLess, and University of Texas at Austin legacy systems.

Salary Range

$43,000

Working Conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation

Work Shift

Scheduled work hours may vary, including nights and/or weekends.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].

UT Austin is a Tobacco-free Campus