Research Finance - 249899

Medix™; Dartmouth (MA); Hybrid; USD 41,328 - 55,104; Part time

Job summary

A clinical research organization is seeking a Research Finance Specialist for a part-time position based in Dartmouth, MA. The role includes managing sponsor invoicing, ensuring compliance with study budgets, and handling payments to Principal Investigators. Candidates should have experience in clinical research finance, with a strong proficiency in QuickBooks or RealTime. The position offers the potential for remote work and consists of a 1+ year contract, with flexibility for increased hours as needed.

Qualifications

• Experience with sponsor invoicing, payments, and budgets in clinical research.
• High attention to detail with strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Prepare, submit, and track sponsor invoices.
• Review and manage study budgets for compliance.
• Calculate and process payments to Principal Investigators.
• Ensure financial activities comply with internal policies.
• Prepare financial reports for stakeholders.

Skills

Sponsor invoicing experience

Strong attention to detail

Organizational skills

Communication skills

Independence

Tools

QuickBooks

RealTime

Job description

Employment Type: 1 Year + Contract (Part-Time)

Schedule: 2 days per week (~16 hours/week)

• At least one full day during standard business hours
• Second day may be completed during off-hours
• Ideally local to train onsite for the first few weeks (Dartmouth, MA) - if able!
• 100% remote may be considered for an ideal candidate with strong system expertise
• Initial 1+ year contract with potential for extension or increased hours as trial volume grows
• Currently supporting 9 active clinical trials

Required Qualifications

• Experience with sponsor invoicing, payments, and study budgets in a clinical research setting
• Prior experience using QuickBooks or RealTime
• High attention to detail with strong organizational and communication skills
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Site-level clinical research finance experience
• Experience supporting the setup or optimization of financial systems

Position Overview

The Research Finance Specialist is responsible for the financial management of clinical research studies at the site level. This role ensures accurate sponsor invoicing, timely collection of payments, proper disbursement of funds to Principal Investigators (PIs), and overall financial compliance with study budgets, contracts, and regulatory requirements.

Key Responsibilities

Sponsor Invoicing & Revenue Management

• Prepare, submit, and track sponsor invoices in accordance with clinical trial agreements and study milestones
• Reconcile sponsor payments against invoices and approved study budgets
• Follow up with sponsors and CROs on outstanding payments to ensure timely reimbursement

Study Budget & Financial Oversight

• Review and manage study budgets to ensure alignment with contracts and protocol requirements
• Track study-related costs, including pass-through expenses, fees, and overhead
• Maintain accurate financial records for all active and closed studies

PI & Study Payments

• Calculate and process payments to Principal Investigators based on contractual agreements and study activity
• Ensure PI payments are accurate, timely, and properly documented
• Serve as a financial liaison between PIs, site leadership, sponsors, and CROs

Compliance & Documentation

• Ensure financial activities comply with sponsor contracts, internal policies, and regulatory requirements
• Maintain organized financial documentation for audits, monitoring visits, and internal reviews
• Support study close-out activities, including final invoicing and reconciliation

Reporting & Communication

• Prepare financial reports for leadership, PIs, and other stakeholders as needed
• Communicate effectively with sponsors, CROs, accounting teams, and internal staff
• Identify, escalate, and resolve financial risks or discrepancies in a timely manner

Systems & Technology

• Experience with QuickBooks and/or RealTime strongly preferred
• Currently working across two systems; electronic billing has not yet been implemented
• Invoices are presently managed via paper/PDF format
• Experience supporting system setup or implementation is a major plus