Onboarding Specialist - Security Services Provider

Allied Universal; South Portland (ME); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Holidays

Job summary

Allied Universal is seeking an Onboarding Specialist in South Portland, ME to coordinate New Employee Orientation (NEO) and drive the security professional onboarding process. The role requires strong administrative skills, experience with ATS platforms like iCIMS, and the ability to manage documentation, scheduling, and data entry.

You will proctor NEO sessions, verify Form I-9s, administer drug tests, and ensure accurate data in iCIMS, WinTeam, and DOMO.

Qualifications

• High School diploma or equivalent required.
• Professional administrative experience in a busy environment.
• Proficiency with Microsoft Office applications.
• Ability to multi-task and remain calm under pressure.
• Experience with iCIMS, WinTeam, and DOMO is preferred.
• College degree in business or HR is a plus.

Responsibilities

• Prepare for New Employee Orientation daily with necessary tools.
• Proctor NEO; review welcome kit, verify Form I-9, administer drug tests.
• Initiate onboarding documents via ATS (iCIMS).
• Complete employer section of Form I-9.
• Update iCIMS and WinTeam with required fields and codes.
• Ensure orientation is completed by new hires (3 lessons and final exam).
• Enter rehires into WinTeam and update employee information.
• Manage applicants in post-offer onboarding for assigned areas.
• Schedule Onboarding and New Employee Orientation after background checks.
• Contact candidates to confirm orientation dates and send confirmations.

Skills

MS Office

Multitasking

Stress management

Communication skills

Education

High School diploma or equivalent

College degree in business or HR

Tools

iCIMS

WinTeam

DOMO

Job description

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal® is hiring a Onboarding Specialist for our local branch located in South Portland, Maine.

• Position Is: Full Time
• Workdays Available: Monday through Friday
• Work Shift: Morning/Afternoons
• Pay Rate: 22.50 / hour

The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT
• Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
• Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
• Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
• Review DOMO and ensure applicants are moving through the statuses
• Update iCIMS statuses once applicant is scheduled via person profile
• Post NEO to On-the-Job Training (OJT)

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.