Hiring Specialist

Allied Universal; South Pasadena (CA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid holidays & vacation

Retirement plan & life insurance

Job summary

Allied Universal Janitorial Services is hiring a Hiring Specialist to lead full‑cycle recruiting, onboarding, and HR support for branch management across regions. The role includes candidate sourcing, onboarding, benefits guidance, and payroll coordination.

The position offers hourly compensation at $23.00 per hour, with responsibilities across orientation, applicant tracking, and regional collaboration to meet staffing needs.

Qualifications

• High School diploma or equivalent.
• Minimum of 1 year administrative, HR, onboarding, or classroom instructor experience.
• Experience in a dynamic administrative environment.
• Strong organizational, analytical, problem‑solving, and communication skills.

Responsibilities

• Manage full-cycle hiring: sourcing, recruiting, onboarding.
• Coordinate new hire orientation across regions.
• Utilize iCIMS to process applicants and manage ATS.
• Provide HR guidance on benefits, payroll discrepancies, and policies.
• Maintain WinTeam and ABI data entry for new hires.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Education

High School diploma or equivalent

Associate’s degree or higher (preferred)

Tools

iCIMS

WinTeam

ABI data entry

Job description

Overview

Company Overview:

Join Allied Universal® Facility Management and Janitorial Services! We're committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry!

Job Description

Allied Universal Janitorial Services, an Allied Universal® Company, is hiring a Hiring Specialist. The Hiring Specialist serves as the primary point of contact for branch management across multiple regions, on all recruiting and onboarding activities, while providing day‑to‑day human resources support. This role is responsible for managing full-cycle hiring processes, including candidate sourcing, recruiting, and onboarding, to ensure staffing needs are met efficiently and effectively.

In addition, the Hiring Specialist provides guidance on general human resources inquiries, including benefits, payroll discrepancies, and interpretation of Human Resources policies and procedures. This hands‑on position supports branch‑level Human Resources administration, ensuring compliance, accuracy, and a positive employee experience from hire through onboarding.

$23.00 / Hour

RESPONSIBILITIES:

• Conduct New Employee Orientation sessions across assigned regions, ensuring consistency in delivery and compliance
• Ensure completion of post‑employment offer forms/activity (e.g., new hire onboarding paperwork)
• Utilize iCIMS recruiting software to process new applicants
• Provide support, training, and assistance to branch staff within region in managing applicant tracking within the automated applicant tracking system
• Manage recruiting activities to include creating/approving/posting job openings, requisition and candidate management, through to requisition closure (end of recruiting cycle)
• Schedule and maintain an orientation schedule / work with Managers within the field to coordinate onboarding
• Work closely with Recruitment Manager and RVP leadership teams to evaluate hiring needs and ensure recruiting activities support for branch or regional hiring needs
• Develop and maintain relationships within assigned regional locations
• Assist with applicant tracking and with generating hiring reports
• Manage all new hire WinTeam and ABI data entry, including new hire set up and personnel data
• Print badges for new hire employees
• Instruction of Basic Pre–Assignment Lessons
• Application of any state required license training
• Distribute and collect union cards (in applicable locations)
• Coordinate with Payroll to ensure changes are completed properly; respond to questions as needed
• Process weekly reports for Corporate Human Resources
• Identify and develop specific recruiting strategies to build an ongoing, ready pipeline of qualified candidates to meet the company’s hiring needs at all times. Strategies must be all encompassing to incorporate all available recruitment sources, while building a consistent approach across the assigned regions
• Partnering with the Director of Field Recruiting, Regional Vice Presidents, Hiring Managers, and Operations Manager in assigned regions, develop strategies to proactively recruit and meet hiring needs
• Attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Recruiting Manager on an as‑needed basis

QUALIFICATIONS (MUST HAVE):

• High School diploma or equivalent
• Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
• Prior work experience in a dynamic administrative environment
• Work history must include demonstration of:
  • Excellent organizational skills that include the ability to multi‑task and prioritize work
  • Strong consultative, analytical, and problem‑solving skills
  • Ability to communicate effectively with leadership
• Outstanding oral and written communication skills
• Strong attention to detail, able to work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
• Able to effectively manage multiple interactions with various personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• Associate’s degree or higher in Education, Business, Criminal Justice, Human Resources, Security Management, or a closely related field
• Prior Human Resources or Recruiting experience in a service industry business
• Work experience conducting applicant sourcing, interviewing job applicants, and conducting employee onboarding in a high-volume setting

BENEFITS:

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com