Onboarding Specialist - Human Relations & Development

City of Midland, Texas; Midland (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

TMRS retirement

Tuition assistance

Public service loan forgiveness

Municipal credit union

Competitive pay

Medical/Dental/Vision plan

PTO accrual

Paid holidays

Job summary

The City of Midland, Texas, seeks an Onboarding Specialist to support daily HR operations, focusing on new-hire processing, transfers, promotions, and a smooth onboarding experience.

You will manage onboarding from offer to orientation, coordinate background checks and I-9 verification, and maintain HRIS data to ensure compliance and timely communication with managers.

Qualifications

• High school diploma required; HR or business degree preferred.
• 1–2 years of HR-related experience.
• Strong attention to detail and confidentiality.

Responsibilities

• Process hiring, transfers, promotions, and separations in HR systems accurately.
• Manage onboarding from offer acceptance through new-hire orientation.
• Communicate new-hire requirements, policies, and procedures to new employees.
• Coordinate background checks, I-9 verification, and pre-employment screenings.
• Maintain accurate HRIS records and employee files; ensure data integrity.
• Provide onboarding updates to HR team and division managers to ensure transparency.

Skills

Onboarding processes

HRIS experience

Customer service

Attention to detail

Communication skills

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Degree in Human Resources or Business (preferred)

Tools

HRIS software

MS Excel

ATS software

Job description

Scope of Work

The (Onboarding Specialist) HR Generalist I – Talent, manages the daily operational tasks related to new hire processing, employee transfers, promotions and onboarding. This role ensures a seamless, compliant, and professional onboarding experience while maintaining accurate HRIS data and providing timely communication between new employees, division hiring managers, and Human Relations & Development leadership team.

Essential Job Duties

• Process all hiring, transfer, promotions and separation transactions in HR systems accurately and efficiently.
• Manage all aspects of the onboarding process from offer acceptance through new-hire orientation.
• Conduct daily onboarding duties and clearly communicate new hire requirements, policies, and procedures to new employees.
• Coordinate background checks, I-9 verification, and other pre-employment screenings, meeting federal, state & local laws and ensuring timely completion and review of results.
• Collect, review, and process all required new-hire paperwork (employment eligibility, background checks, compliance documentation, I-9s, etc.)
• Maintain accurate and complete employee records and personnel files initiated during the onboarding process, ensuring data integrity in the HRIS system.
• Provide regular onboarding updates to HR team and division hiring managers to ensure transparency and accountability.
• Serves as a friendly and reliable primary point of contact for new hires—from offer through full integration—by answering questions, assisting with documentation and transitions, and providing excellent customer service throughout the process.
• Collaborate with division hiring managers, HR leadership, and other departments to ensure consistency and compliance with city/regulation requirements and city and strategic plan goals.
• Collaborates with the talent team to support seamless candidate handoffs post-offer.
• Ensure continuity of hiring and onboarding operations when the recruiter is attending recruitment events.
• On occasion, this position may assist with job fairs or other outreach activities to support departmental recruiting efforts.
• Conduct new employee orientation on a rotational basis to welcome and onboard new hires.

Physical and Environmental Conditions

Pre-Employment & Physical Requirements

• Employment is contingent upon successful completion of pre-employment drug and alcohol screening.
• Must be able to lift, carry, and move items weighing up to 20 pounds.

Required Qualifications

• High school diploma or equivalent required; Degree in Human Resources or Business Administration preferred.
• 1–2 years of related experience in Human Resource required.
• Excellent attention to detail and organizational skills is a must.
• Ability to think critically, anticipate challenges, and proactively resolve issues.
• Strong customer service, communication, and interpersonal skills required.
• Demonstrated understanding of federal, state, and local labor laws and regulations.
• Experience with HRIS systems, applicant tracking systems, or similar hiring workflows preferred.
• Experience handling sensitive and confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Bilingual in English and Spanish preferred but not required.

Benefits

• 2:1 Retirement Plan with TMRS
• Educational Tuition Assistance Program
• Public Service Loan Forgiveness Employer
• Midland Municipal Employee Credit Union
• Competitive pay
• Medical/Dental/Vision Plan
• PTO accrual
• Paid holidays