Onboarding Specialist

Ferretti Search; Columbus (OH); On-site; USD 55,000 - 56,000; Full time

Benefits offered by this job

Solid benefits package

Job summary

Ferretti Search is seeking an Onboarding Specialist to streamline new-hire processes and ensure compliance across pre-employment steps. This role partners with Recruiting and HR to support a high volume of onboarding activities and reports to the Recruiting Manager.

You will guide new hires through paperwork, coordinate drug screens, background checks, and E-Verify, and deliver bilingual onboarding sessions as needed to ensure a smooth start for every employee.

Qualifications

• Must be bilingual in English and Spanish (written and verbal).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks in a high-volume, fast-paced environment.
• Strong attention to detail.
• Comfortable working in a blue-collar, construction-industry work environment.

Responsibilities

• Coordinates onboarding for all newly hired employees from offer acceptance through their first day.
• Guides new hires through the onboarding process and ensures all required employment documentation is completed accurately and on time.
• Serves as the primary point of contact for new hires, answering questions and providing support throughout the onboarding process.
• Schedules and monitors all pre-employment requirements, including drug screenings, background checks, and MVR requests.
• Verifies all required employment eligibility documentation is received and accurately completed to process new hires through E-Verify.
• Assists new hires in completing and understanding onboarding paperwork, including Form I-9, Form W-4, and Direct Deposit Authorization.
• Conducts weekly new hire orientations, including in Spanish as needed, to ensure Spanish-speaking employees fully understand company policies, procedures, safety requirements, and available benefits.
• Maintains employee information within the HRIS and onboarding systems, ensuring data accuracy and confidentiality.
• Coordinates onboarding schedules with hiring managers and department leaders.
• Provides verbal and written translation between English and Spanish as needed.
• Performs other onboarding-related duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Written communication

Verbal communication

Confidential information handling

Microsoft Office

Multitasking in fast-paced environment

Attention to detail

Blue-collar environment comfort

Education

1-2 years HR experience

1+ years onboarding experience

Experience in manufacturing/distribution/construction/services

Tools

None

Job description

Must be Bilingual / Spanish Speaking

EMPLOYMENT TYPE: Direct Hire, 100% in office

COMPENSATION: $55,000 - $56,000

JOB SUMMARY

The Onboarding Specialist works closely with the Recruiting and Human Resources teams to ensure a seamless onboarding experience and compliance with all pre‑employment and new hire processes. This role is focused specifically on onboarding - not full-cycle recruiting or benefits administration - and supports a high volume of new hires. This position reports directly to the Recruiting Manager.

DUTIES/RESPONSIBILITIES

• Coordinates onboarding for all newly hired employees from offer acceptance through their first day
• Guides new hires through the onboarding process and ensures all required employment documentation is completed accurately and on time
• Serves as the primary point of contact for new hires, answering questions and providing support throughout the onboarding process
• Schedules and monitors all pre‑employment requirements, including drug screenings, background checks, and Motor Vehicle Record (MVR) requests
• Verifies all required employment eligibility documentation is received and accurately completed to process new hires through E‑Verify
• Assists new hires in completing and understanding onboarding paperwork, including Form I‑9, Form W‑4, and Direct Deposit Authorization
• Conducts weekly new hire orientations, including in Spanish as needed, to ensure Spanish‑speaking employees fully understand company policies, procedures, safety requirements, and available benefits
• Maintains employee information within the HRIS and onboarding systems, ensuring data accuracy and confidentiality
• Coordinates onboarding schedules with hiring managers and department leaders
• Provides verbal and written translation between English and Spanish as needed
• Performs other onboarding‑related duties as assigned

REQUIRED SKILLS/ABILITIES

• Must be bilingual in English and Spanish (written and verbal) - required
• Exceptional organizational and time‑management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong problem‑solving and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to manage multiple tasks in a high‑volume, fast‑paced environment
• Strong attention to detail
• Comfortable working in a blue‑collar, construction‑industry work environment

EDUCATION AND EXPERIENCE

• 1-2 years of Human Resources experience
• 1+ years of onboarding‑specific experience
• Background in manufacturing, distribution, construction, or services industries preferred, but open to strong candidates from other industries who are comfortable in a blue‑collar workplace culture

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting
• Ability to reach, bend, or stoop
• Occasional standing and walking within the office environment
• Ability to lift and carry up to 15 pounds

BENEFITS

• Direct Hire position with a solid benefits package