Onboarding Specialist

Addison Group; McKinney (TX); Hybrid; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

Addison Group is partnering with our client to identify a detail-oriented Onboarding Specialist to support the successful transition of new hires from accepted offer through onboarding.

This position will coordinate onboarding activities, communications, documentation, pre-employment requirements, and related recruiting operations while working closely with HR, hiring managers, candidates, and other internal stakeholders.

Qualifications

• At least 2 years of professional experience in onboarding, recruiting coordination, HR operations, Talent Acquisition, or a related field.
• Experience working with applicant tracking systems, HRIS platforms, or other HR technology.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage day-to-day onboarding activities to ensure new hires complete required steps on time.
• Track onboarding tasks, deadlines, calendars, and outstanding items and follow up with stakeholders.
• Prepare and distribute communications to candidates and incoming employees regarding paperwork and timelines.
• Coordinate pre-employment activities such as background investigations and screenings.
• Assist with recruiting coordination, including interview scheduling and materials for hiring teams.
• Maintain job postings across career platforms and internal systems.
• Provide logistical support for recruiting events and Talent Acquisition programs.

Skills

Onboarding coordination

Recruiting coordination

HR operations

MS Office proficiency

Tools

Applicant Tracking Systems

HRIS platforms

Microsoft Office

Job description

Location (city, state): Plano, TX

Work Schedule: M – F, Hybrid

Type of Employment: Contract to Hire

Compensation: $31.25/hr - $33.65/hr

Industry: Professional Services

Benefits: Benefits are available the 1st day of the month following 60 days of employment. The following benefits available are medical, dental, and vision.

Job Description

Addison Group is partnering with our client to identify a detail-oriented Onboarding Specialist to support the successful transition of new hires from accepted offer through onboarding. This position will coordinate onboarding activities, communications, documentation, pre-employment requirements, and related recruiting operations while working closely with HR, hiring managers, candidates, and other internal stakeholders.

Key Responsibilities

• Manage day-to-day onboarding activities to help ensure new hires complete required steps accurately and within established timelines.
• Track onboarding tasks, deadlines, calendars, and outstanding items while following up with appropriate stakeholders to keep activities moving forward.
• Prepare and distribute communications to candidates and incoming employees regarding required paperwork, pre-boarding activities, first-day expectations, and other onboarding requirements.
• Coordinate pre-employment activities such as background investigations, screenings, and other required hiring steps while monitoring completion and addressing exceptions.
• Assist with recruiting coordination, including interview scheduling, candidate communications, interview logistics, and preparation of materials for hiring teams.
• Maintain job postings across approved career platforms, job boards, and internal recruiting systems.
• Provide logistical support for recruiting events, career fairs, early-career initiatives, and other Talent Acquisition programs.

Qualifications

• At least 2 years of professional experience in onboarding, recruiting coordination, HR operations, Talent Acquisition, or a related field; equivalent experience or an advanced degree may be considered.
• Experience working with applicant tracking systems, HRIS platforms, or other human resources technology.
• Background in a corporate, recruiting, or high-volume hiring environment is a plus.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.